Executive Assistant

5 months ago


Sechelt, Canada shíshálh Nation Full time

**The Position**

Under the general supervision of the STLM Division Manager, the Executive Assistant has primary responsibility for maintaining critical documentation and electronic files for the Rights and Title Department. The EA also performs a wide variety of other clerical tasks to support the effective and efficient operations of the whole Stewardship and Territorial Land Management division and is the first point of contact for people visiting or calling the departments. This multi-faceted position relies heavily on good organizational, communication and interpersonal skills and requires a high degree of professional maturity and a positive attitude.

**Duties and Responsibilities**
- Provide secretarial and administrative support to management and other staff as directed.
- Accuracy and timeliness of filing are of extreme importance.
- Assist in the preparation of meeting agendas and information packages for distribution to the Chief and Council.
- Answer and screen general phone inquiries and direct to appropriate staff members.
- Assist in organizing internal and external meetings including community engagement meetings and responsible for taking meeting minutes at these meetings.
- Assist with booking boardrooms and digital meetings, using Outlook, Teams software or Zoom.
- High School Diploma or Post-Secondary education in Business, Computers, Administrative Assistant Program or Office Management an asset.
- As is 3-4 years’ experience in an office setting.
- Previous administrative or customer service experience an asset. Or an equivalent combination of education, training, and experience.
- Basic receptionist and clerical skills, including telephone and in-person receptionist skills, filing, letter formatting.
- Experience using Microsoft Office programs, including Word, Outlook, and Excel.
- Experience with answering multi-line phone and transferring calls.
- Effective interpersonal skills including tact and diplomacy.
- Effective verbal and written communication skills.
- Ability to maintain a high level of accuracy and confidentiality.
- Excellent organizational and time-management skills.

**If you are interested in the position, please send your cover letter and resume to the HR Department.


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