Administrative Support Specialist

2 weeks ago


Montreal, Quebec, Canada Groupe Desgagnés Full time

Are you a highly organized and detail-oriented individual looking to take your career to the next level? We are seeking an experienced Executive Assistant to join our dynamic team at Groupe Desgagnés Inc.

About the Role

This permanent position offers a unique opportunity to work in a fast-paced environment where no two days are ever the same. As an Executive Assistant, you will provide administrative support to the HR department, ensuring seamless day-to-day operations and contributing to the success of our organization.

About Us

Groupe Desgagnés Inc. is a leading provider of marine and land-based services in Canada. With a strong presence in major ports and a commitment to innovation, we offer a diverse range of opportunities for professional growth and development.

Salary and Benefits

The successful candidate can expect a competitive salary of approximately $65,000-$75,000 per year, commensurate with experience, plus a comprehensive benefits package that includes health insurance, retirement savings plan, and paid time off.

Key Responsibilities
  • Draft and manage employment contracts for non-unionized employees, including renewals and new hires
  • Prepare, review, correct, translate (French-English), and format various HR documents: letters, presentations, reports, procedures, content for social media, etc.
  • Update organizational charts for different business units and the head office
  • Manage HR performance indicators, including retention and turnover charts
  • Monitor HR programs, such as referral programs, by managing communications and updates
  • Manage internal and external communications, ensuring the quality and clarity of content distributed within the company
Requirements

To be successful in this role, you will need:

  • A DEC (College Diploma) in legal techniques, administrative techniques, or secretarial studies
  • 4-5 years of relevant experience in a similar position
  • Able to work in a multitasking environment
  • Strong planning and organizational skills
  • High attention to detail and a strong sense of rigor
  • Good knowledge and command of the Microsoft Office suite
  • French: Excellent proficiency, both spoken and written
  • English: Intermediate to advanced proficiency, both spoken and written
  • Proficient in Microsoft Office 365 (Word, Excel, Outlook, SharePoint, Forms, PowerPoint) and social media management (LinkedIn, Facebook)
  • Capability to work under pressure
  • Ability to collaborate and work effectively in a team
  • Excellent interpersonal and communication skills
  • Autonomy, rigor, and good judgment

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please note that due to the volume of applications, we cannot guarantee a response to every submission.



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