Office Operations Coordinator

23 hours ago

Vancouver, British Columbia, Canada Gilco Interiors Full time

About Gilco Interiors

Gilco Interiors is a dynamic organization dedicated to delivering exceptional interior solutions. We are seeking an experienced administrative professional to join our team as an Office Operations Coordinator.

Salary and Benefits

The successful candidate can expect a competitive salary of $40,000 - $55,000 per year, commensurate with experience. Our benefits package includes comprehensive health insurance, retirement savings plan, and generous paid time off.

Job Description

We are looking for a highly organized and detail-oriented individual to oversee the day-to-day operations of our office. The ideal candidate will have 1-2 years of experience in a similar role and possess excellent communication and problem-solving skills.

Key Responsibilities:

  • Train new employees and provide ongoing support to ensure a smooth transition into their roles.
  • Determine and establish effective office procedures and routines to maximize productivity and efficiency.
  • Oversee payroll administration, including data analysis and record-keeping.
  • Order office supplies and maintain inventory levels to prevent stockouts and waste.
  • Greet visitors and direct them to the appropriate contacts or service areas.
  • Set up and maintain manual and computerized information filing systems to ensure accurate and timely retrieval of documents.
  • Type and proofread correspondence, reports, and other documents to ensure high-quality output.
  • Plan, organize, direct, control, and evaluate daily office operations to meet the needs of our customers and stakeholders.

Support Initiatives

We are committed to creating a welcoming work environment for diverse groups, including persons with disabilities, newcomers and refugees, youth, Veterans, Indigenous people, and visible minorities. Our Office Operations Coordinator will play a key role in supporting these initiatives by providing awareness training and promoting inclusive practices throughout the organization.

Requirements

To be considered for this exciting opportunity, you must have:

  • A secondary (high) school graduation certificate.
  • 1-2 years of experience in a similar role, preferably in an office setting.
  • Excellent communication, problem-solving, and organizational skills.
  • Ability to work effectively in a fast-paced environment and prioritize multiple tasks.
  • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

Work Environment

This is a permanent, full-time position working 35-40 hours per week. The ideal candidate will be fluent in English and able to work independently with minimal supervision.

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