Administrative Coordinator

1 week ago

Courtice, Ontario, Canada Infinity Generation Services Inc. Full time

About the Role:


This is an exciting opportunity for a motivated and organized individual to join our team as a Project Administrator. As a key member of the Infinity Generation Services team, you will be responsible for providing administrative support and contributing to the success of our projects.


Key Responsibilities:



  • Assist with project estimates, forecasts, schedules, and budgets
  • Assist with change requests and tracking of delays
  • Generate WIP reports and cost summaries
  • Maintain IGS Oncore account
  • Client Invoicing
  • Assist with accounts payable and expense reports
  • Track employee hours worked
  • Communicate ideas for improving company processes
  • Document Control
  • Oversee Job Clock
  • Prepare Productivity Reports
  • Key in, edit, proofread, and finalize correspondence, reports, statements, invoices, forms, presentations, and other documents
  • Maintain electronic file storage
  • Provide general information to clients and the public
  • Photocopy and collate documents for distribution, mailing, and filing
  • Maintain and prepare reports from manual or electronic files, inventories, mailing lists, and databases
  • Process incoming and outgoing mail, manually or electronically
  • Send and receive messages and documents using a fax machine or electronic mail
  • May sort, process, and verify applications, receipts, expenditures, forms, and other documents
  • Assist with attendance sheets and training for those who are not cleared to enter the plant or to be assigned a supervisor.
  • Perform other duties as assigned

Requirements:


Education:


Completion of secondary school is required. A college program in Business Administration is an asset.


Experience:


3 to 5 years' experience in an office environment is an asset.


Skills and Abilities:


A Nuclear Security Clearance must be achieved for employment on site.


Company Benefits:


Infinity Generation Services offers a comprehensive benefits package, including dental care, paid training, an employee assistance program, extended health care, vision care, and a pension.

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