Senior Administrative Assistant

4 weeks ago

Courtice, Ontario, Canada Baker Tilly Full time
Job Title: Senior Administrative Assistant

Baker Tilly KDN is seeking a skilled Senior Administrative Assistant to provide quality administrative and organizational support to the Firm and its Partners.

About the Role

The Senior Administrative Assistant will work alongside the Partners to proactively support their day-to-day needs and management of clients. This role reports to the COO and is part of the Administrative Team.

Key Responsibilities
  • Manage calendars, scheduling appointments, coordinating meetings, and handling correspondence on behalf of partners.
  • Assemble and/or review all documents, reports, presentations, and proposals for meetings and client presentations.
  • Serve as a point of contact for clients and internal team, answering enquiries, and relaying messages between clients/team and partners.
  • Work with Office Admin Manager on all month end deadlines and be proactive in managing directly with preparers and Managers.
  • Duplicate email inbox so can answer questions for the Partner.
  • Proactive with clients to bring in their work.
  • Schedule client year end meetings.
  • Set up Client Onboarding Meetings, work with Marketing on events.
  • Assist with Client Onboarding to ensure positive experience and information set up.
  • Arrange meetings, setting up meeting rooms, testing AV, providing all documents required, preparing agenda, and taking meeting minutes if requested. Follow up on action items.
  • Assisting with special projects, complex documents, research, data analysis, and preparing reports.
  • Assist with invoicing and management of WIP, be proactive with invoicing and AR (working with AR team).
  • Complete tasks such as CRA Calls; OAR filing; CDA Elections; CPD Certificates and management.
  • Organizing travel itineraries, booking flights, hotels, and transportation. Prepare expense forms as needed.
Requirements
  • Bachelor's degree or equivalent work experience with administration and accounting acumen.
  • 2-4 years' experience as an executive assistant, Senior Administrative assistant, or similar role.
  • Previous experience working in a partnership or professional services firm supporting multiple senior staff
  • Strong organizational and time management skills.
  • Excellent communication skills, both written and verbal.
  • Proficiency in office software, including Microsoft Office Suite.
  • Attention to detail and the ability to multitask.
  • Discretion and the ability to handle confidential information.
  • Adaptability and the ability to work well under pressure.
  • Professionalism and a customer-service-oriented mindset.
  • Experience in public accounting is desirable.
  • Familiarity with CaseWare and Tax Prep applications are an asset.
About Baker Tilly KDN

Baker Tilly KDN LLP (BT KDN) is a full-service accounting firm providing assurance, tax and related business advisory services to a broad range of clientele from our offices in Peterborough, Lindsay, Courtice and Cobourg. With 18 partners and more than 130 employees, BT KDN is the largest locally owned and operated regional accounting firm in Central Ontario. We have strong community roots and believe in providing our clients with high quality, personalized service.

In addition to top-notch assurance and tax guidance, BT KDN stands out by providing dynamic value-added expertise in a number of specific areas, including audit and accounting, tax, business valuations, corporate finance, cybersecurity, and data analytics.

  • Senior Administrative Assistant

    3 weeks ago

    Courtice, Ontario, Canada Baker Tilly Full time

    About the RoleThe Senior Administrative Assistant will provide high-level administrative support to our Partners, ensuring seamless day-to-day operations and exceptional client experiences. This role requires a skilled and organized individual who can multitask, prioritize, and maintain confidentiality.Key ResponsibilitiesManage calendars, schedule...

  • Senior Administrative Assistant

    3 weeks ago

    Courtice, Ontario, Canada Baker Tilly Full time

    At Baker Tilly, we are seeking a highly skilled Senior Administrative Assistant to join our team. As a key contact, this role will provide quality administrative and organizational support to the Firm and typically for three to five Partners.Key Responsibilities:Manage calendars, scheduling appointments, coordinating meetings, and handling correspondence on...

  • Senior Administrative Assistant

    2 months ago

    Courtice, Ontario, Canada Baker Tilly Full time

    About the RoleBaker Tilly KDN is seeking a highly skilled Senior Administrative Assistant to provide exceptional support to our Partners and team members. As a key contact, you will be responsible for providing quality administrative and organizational support, ensuring the smooth operation of our firm.Key ResponsibilitiesManage calendars, schedule...

  • Senior Administrative Assistant

    1 month ago

    Courtice, Ontario, Canada Baker Tilly Full time

    About the RoleBaker Tilly KDN is seeking a highly skilled Senior Administrative Assistant to provide exceptional support to our Partners and team members. As a key contact, you will be responsible for providing quality administrative and organizational support, ensuring the smooth operation of our firm.Key ResponsibilitiesManage calendars, schedule...

  • Senior Administrative Assistant

    1 month ago

    Courtice, Ontario, Canada Baker Tilly Full time

    About the RoleBaker Tilly KDN is seeking a highly skilled Senior Administrative Assistant to provide exceptional support to our Partners and team members. As a key contact, you will be responsible for providing quality administrative and organizational support, ensuring the smooth operation of our firm.Key ResponsibilitiesManage calendars, schedule...

  • Senior Administrative Assistant

    2 months ago

    Courtice, Ontario, Canada Baker Tilly Full time

    About the RoleBaker Tilly KDN is seeking a highly skilled Senior Administrative Assistant to provide exceptional support to our Partners and team members. As a key contact, you will be responsible for providing quality administrative and organizational support, ensuring the smooth operation of our firm.Key ResponsibilitiesManage calendars, schedule...

  • Senior Administrative Assistant

    1 week ago

    Courtice, Ontario, Canada Baker Tilly Full time

    About the RoleWe are seeking a highly skilled Senior Administrative Assistant to provide exceptional support to our Partners and Firm. As a key member of our Administrative Team, you will be responsible for providing quality administrative and organizational support, ensuring the smooth operation of our office.Key ResponsibilitiesManage calendars, scheduling...

  • Senior Administrative Assistant

    3 weeks ago

    Courtice, Ontario, Canada Baker Tilly Full time

    Baker Tilly KDN is seeking a skilled Senior Administrative Assistant to provide quality administrative and organizational support to the Firm and its Partners. The ideal candidate will be attentive to detail, responsible, and proactive in supporting the day-to-day needs of the Partners.Key Responsibilities:Manage calendars, scheduling appointments,...

  • Senior Administrative Assistant

    2 weeks ago

    Courtice, Ontario, Canada Baker Tilly Full time

    About the RoleThe Senior Administrative Assistant will provide high-level administrative support to our Partners, ensuring seamless day-to-day operations and exceptional client experiences. This role requires a highly organized, detail-oriented, and proactive individual who can work effectively in a fast-paced environment.Key ResponsibilitiesManage...

  • Senior Administrative Assistant

    3 weeks ago

    Courtice, Ontario, Canada Baker Tilly Full time

    At Baker Tilly KDN, we are seeking a skilled Senior Administrative Assistant to provide quality administrative and organizational support to our firm. As a key contact, this role will work alongside our Partners to proactively support their day-to-day needs and management of clients.Key Responsibilities:Manage calendars, scheduling appointments, coordinating...

  • Executive Assistant

    3 weeks ago

    Courtice, Ontario, Canada Adecco Canada Full time

    Job Title: Executive AssistantJob Summary:We are seeking a highly organized and proactive Executive Assistant to support senior executives in their day-to-day operations. The ideal candidate will have excellent multitasking skills and a passion for supporting executive leadership.Responsibilities:* Provide comprehensive administrative support to Senior...

  • Administrative Support Specialist

    1 day ago

    Courtice, Ontario, Canada Adecco Canada Full time

    Job Summary: We are seeking a highly organized and proactive Executive Assistant to support senior executives in their day-to-day operations. As an Executive Assistant, you will be responsible for managing calendars, coordinating meetings, handling correspondence, and assisting with special projects.Key Responsibilities:Provide comprehensive administrative...

  • Senior Support Assistant

    3 days ago

    Courtice, Ontario, Canada Verve Full time

    Job Title: Senior Support AssistantOur team is seeking a qualified Senior Support Assistant to provide high-quality care and support to our residents. As a key member of our healthcare team, you will be responsible for delivering exceptional care services, promoting independence, and enhancing the overall well-being of our residents.Role Overview:Deliver...

  • Administrative Coordinator

    4 weeks ago

    Courtice, Ontario, Canada Adecco Canada Full time

    Adecco Canada is seeking a dedicated and organized Administrative Assistant for a temporary to permanent role in Courtice, ON.This position offers a competitive hourly wage of $27.00 and provides an opportunity to support a dynamic team in a fast-paced environment.Key Responsibilities:Represent the firm professionally and courteously in all communications,...

  • Administrative Coordinator

    4 weeks ago

    Courtice, Ontario, Canada Adecco Canada Full time

    Adecco Canada is seeking a dedicated and organized Administrative Assistant for a temporary to permanent role in Courtice, ON.This position offers a competitive hourly wage of $27.00 and provides an opportunity to support a dynamic team in a fast-paced environment.Key Responsibilities:Represent the firm professionally and courteously in all communications,...

  • Senior Academic Support Associate

    2 weeks ago

    Courtice, Ontario, Canada University of Guelph Full time

    Job Summary: We are seeking a highly skilled Senior Academic Support Associate to join our team at the University of Guelph. As a key member of our Student Wellness Services department, you will provide administrative support to our staff and students, ensuring the smooth operation of our services.Key Responsibilities: • Provide administrative support to...

  • Administrative Support Specialist

    3 weeks ago

    Courtice, Ontario, Canada Adecco Canada Full time

    Adecco Canada is seeking a highly organized and detail-oriented Administrative Support Specialist to join their team in Courtice, ON. This role offers a competitive hourly wage of up to $27.00/hour and provides an opportunity to support a dynamic team in a fast-paced environment.Key Responsibilities:Represent the firm professionally and courteously in all...

  • Senior Technical Engineer

    1 month ago

    Courtice, Ontario, Canada Cpus Engineering Staffing Solutions Inc. Full time

    Job Opportunity: Senior Technical EngineerJob SummaryWe are seeking a highly skilled Senior Technical Engineer to join our team at Cpus Engineering Staffing Solutions Inc. The successful candidate will be responsible for performing the duties of Design Engineer as associated with Qualification 33685, including plant modifications, oversight of contractors,...

  • Senior Technical Engineer

    1 month ago

    Courtice, Ontario, Canada Cpus Engineering Staffing Solutions Inc. Full time

    Job Opportunity: Senior Technical EngineerJob SummaryWe are seeking a highly skilled Senior Technical Engineer to join our team at Cpus Engineering Staffing Solutions Inc. The successful candidate will be responsible for performing the duties of Design Engineer as associated with Qualification 33685, including plant modifications, oversight of contractors,...

  • Senior Technical Lead

    3 weeks ago

    Courtice, Ontario, Canada Cpus Engineering Staffing Solutions Inc. Full time

    Job OpportunitySenior Technical Engineer (Design)Job SummaryWe are seeking a highly skilled Senior Technical Engineer to join our team at Cpus Engineering Staffing Solutions Inc. as a Design Engineer. The successful candidate will be responsible for performing the duties of Design Engineer as associated with Qualification 33685, including plant...