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Administrative Assistant

2 months ago

Medicine Hat, Alberta, Canada Plains Full time
Job Title: Administrator

Plains is seeking a detail-oriented and organized Administrator to join our team at the Empress North (VI) facility located north of Medicine Hat, AB.

This role is a key liaison with other Plains operational areas and the Calgary corporate office, providing administrative support for payroll, accounting, computing resources, and document management.

Responsibilities:

  • Prepare and distribute various reports using Microsoft Office tools.
  • Create meeting agendas, minutes, and action trackers, tracking actions to completion.
  • Receive and process invoices for Accounts Payable.
  • Track and enter all employee training records in the Learning Management System (LMS).
  • Provide confidential and administrative support to the leader and the Area Management Team (AMT).
  • Maintain district SharePoint site indexes and files.
  • Execute document control and records management, maintaining the integrity of associated systems.
  • Provide general reception and administrative services.
  • Assist all visitors and contractors with required orientations and issue security badges.
  • Arrange ad hoc functions as required.

Qualifications:

  • Certificate in office administration or equivalent business diploma preferred.
  • Previous administrative experience preferred; new grads will be considered.
  • Project coordination and bookkeeping skills considered strong assets.
  • Oil and gas industry experience preferred.
  • Successful completion of online skills test.
  • Proficient in Microsoft applications including Word, Excel, Outlook, PowerPoint; experience with Microsoft 365, SharePoint, and Power BI considered an asset.
  • Self-starter with a strong sense of urgency and responsibility.
  • Able to work with minimal supervision.
  • Excellent written and interpersonal communication skills.
  • Able to contribute to and thrive in a busy team environment.
  • Excellent organizational and time management skills.
  • Willingness to complete Advanced First Aid training and serve on corporate emergency response team considered a strong asset.
  • Demonstrated initiative and strong work ethic.
  • Permanent residency within 120 km of the Empress facility.
  • Valid driver's license with a clean abstract.
  • Cleared criminal history (background) and satisfactory reference checks.
  • Compliance with the Company's drug and alcohol policy including pre-employment D&A testing.

At Plains, we offer a top-tier benefits program designed to keep you safe, healthy, and happy. We work hard to deliver exceptional results to our stakeholders while also respecting our employees' need for personal and family time.

We are committed to doing business in a sustainable and responsible manner. To learn more about our Sustainability and ESG initiatives, visit our dedicated Sustainability page.

Salary details estimated by job boards do not represent Plains' compensation structure. We thank all candidates for their interest; however, only those selected for an interview will be contacted.

By submitting your resume, you consent to the collection, use, and necessary disclosure of the personal information provided during the application and selection process.