Administrative Assistant

2 weeks ago


Medicine Hat, Alberta, Canada Impact Health Physiotherapy and Sports Injury Clinic Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at Impact Health Physiotherapy and Sports Injury Clinic. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate the activities of the HR department to ensure they meet the organization's goals
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Supervise other workers
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Plan, develop and implement recruitment strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Organize staff consultation and grievance procedures
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Conduct research
  • Provide customer service
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff
Requirements
  • 1 to 2 years of experience in an administrative role
  • Experience with office software and equipment
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • High school diploma or equivalent
What We Offer
  • Dental plan
  • Disability benefits
  • Health care plan
  • Paramedical services coverage
  • Vision care benefits
  • 30 to 40 hours per week


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