Administrative Support Professionals

1 month ago


Ottawa, Ontario, Canada CB Canada Full time
About ADGA

Established in 1967, ADGA is a leading Canadian company specializing in defense, security, and enterprise computing solutions. With over 50 years of experience, we have built a reputation as one of Canada's most trusted engineering and consultancy firms.

Job Overview

We are currently seeking two highly skilled Administrative Assistants to join our team on a well-established Canadian Defense program. As an Administrative Assistant, you will play a vital role in supporting the success of our team by providing administrative assistance and gaining valuable experience in this field.

Key Responsibilities
  • Coordinate travel requests for civilian and military members.
  • Assist with quarterly and yearly financial returns.
  • Create and execute Priority Information Requirements (PIRs) for procurement.
  • Track training requirements and ensure compliance.
  • Advise on administrative issues and provide guidance to senior management.
  • Liaise with Deputy Project Lead on administrative, finance, contract, or travel matters.
  • Draft PIRs, travel requests, and quarterly finance review documents.
  • Review and update quarterly review documentation and contract durations for PIRs.
  • Support staff with credit card reconciliation, training requirements, travel requests, and other administrative tasks.
  • Manage and maintain corporate registries and lists, including the Temporary Duty Travel Register, Distribution Lists, Nominal Rolls, and Training Completion Registers.
  • Update and maintain the accommodations/infrastructure database, processing and tracking move requests.
  • Process and track office supply requests through EITSM.
Requirements
  • Experience using MS Office (Word, Excel, Access, PowerPoint, and Outlook).
  • Secondary School Diploma (Minimum).
  • Experience providing administrative assistance, such as build pass preparation, filing, and project documentation control.
  • Experience processing travel, including car rentals, accommodations, and flight bookings.
  • Experience tracking project expenses, such as travel claims, travel budgets, and verification of invoices.
  • Experience performing accounting functions, such as time tracking, timesheet verification, report generation, and database updating.
  • Experience working in Defence organizations as an Administrative Support is highly valued.
  • Experience preparing concept documents, system specifications, and tech proposals in Info Technology/Info Management or Engineering is a strong asset.
  • Experience preparing presentations and liaising with stakeholders on administrative matters is also beneficial.
Additional Information
  • A valid Enhanced Reliability security clearance (with PSPC) is required to start, and a Controlled Goods Certificate is also necessary. We can initiate both processes, but it is ideal if the candidate already holds a valid government clearance.
  • Eligibility to apply for a Secret level security clearance is mandatory.
Why Work at ADGA?

ADGA is committed to diversity and inclusion, striving to build a stronger, more representative team that helps our customers and communities thrive. As a proudly Canadian company, we aim to promote diversity, equity, and inclusion in the workplace, providing opportunities for every individual to reach their full potential.



  • Ottawa, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Administrative Support Role OverviewWe are seeking an organized and detail-oriented Administrative Support Professional to join our team at beBee Professionals in Ottawa.About the JobThis is a full-time administrative role that requires strong organizational skills, multitasking abilities, and proficiency in MS Office. As an Administrative Support...


  • Ottawa, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Ottawa. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to the...


  • Ottawa, Ontario, Canada YASH WINDOW INDUSTRY LTD Full time

    OverviewYash Window Industry Ltd is a reputable company in the construction industry, seeking an experienced Administrative Support Professional to join our team. The successful candidate will be responsible for overseeing various administrative tasks, ensuring smooth office operations, and providing exceptional support to our staff.Job DescriptionWe are...


  • Ottawa, Ontario, Canada 49 Solutions Full time

    Job Overview49 Solutions is a reputable organization seeking a highly skilled Administrative Support Professional to fill various roles within government organizations. This position plays a vital role in providing comprehensive administrative support across different departments, ensuring seamless operations and effective communication.About the RoleThis...


  • Ottawa, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Ottawa, Canada. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office...


  • Ottawa, Ontario, Canada Simmonds Law Full time

    Office Administrator Job DescriptionWe are seeking a highly organized and proactive Office Administrator to provide comprehensive support to our Managing Lawyer. This full-time, in-person position is crucial for the smooth operation of our firm.This role requires exceptional multitasking skills, excellent communication abilities, and comfort working on-site....


  • Ottawa, Ontario, Canada Sander Geophysics Ltd Full time

    Job SummarySander Geophysics Ltd is seeking an organized and detail-oriented Administrative Support Professional to join our team. As an integral part of our operations, you will be responsible for providing administrative support to ensure the smooth functioning of our day-to-day activities.About UsWe are a dynamic company that values innovation and...


  • Ottawa, Ontario, Canada Administrative Full time

    We are seeking an exceptional Business Financial Expert to join our team at Synergie in Ottawa.Company OverviewAt Synergie, we pride ourselves on attracting and retaining the most talented individuals. With over fifty years of experience, we have built a reputation for delivering exceptional service to our client partners.Synergie OttawaOur office is located...


  • Ottawa, Ontario, Canada Express Employment Professionals - Ottawa East Full time

    Company Overview:">Express Employment Professionals - Ottawa East is a dynamic company that prides itself on building rewarding careers with esteemed clients in the roofing industry.">Salary and Benefits:">The hourly rate for this position is $21.63-$26.44, translating to an estimated annual salary of $45,000-$55,000, commensurate with experience. Additional...


  • Ottawa, Ontario, Canada 49 Solutions Full time

    49 Solutions, a leading provider of administrative services to Health Canada, seeks an experienced Administrative Professional to support various operations within the organization.As a key member of our team, you will play a critical role in ensuring the efficient functioning of administrative processes and providing exceptional support to our colleagues.We...


  • Ottawa, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in Ottawa. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones, greeting...


  • Ottawa, Ontario, Canada International Executive Service Corps Full time

    **About the Role**We are seeking an Administrative Support Professional to provide assistance to our Finance and Administration Division in Ottawa. As a key member of our team, you will support various services within the Procurement Services unit and at times assist with Administrative Service operations.The successful candidate will have excellent...


  • Ottawa, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    beBee Professionals in Ottawa is seeking a highly organized and detail-oriented Executive Support Specialist to provide administrative support to our office operations. The successful candidate will be responsible for ensuring that our office runs efficiently and smoothly.About the Role:Provide exceptional administrative support to ensure seamless day-to-day...


  • Ottawa, Ontario, Canada MaxSys Staffing & Consulting Full time

    At MaxSys Staffing & Consulting, we are committed to a diverse, equal, and inclusive workforce. As an Executive Support Professional, you will play a vital role in providing administrative support to our clients.Salary: $19.00-$21.00 per hourJob Overview:We are seeking a highly organized and detail-oriented individual to provide executive-level support. The...


  • Ottawa, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    BeBee Professionals in Ottawa is seeking an organized and detail-oriented individual to fill the role of Administrative Assistant (m/f/d). As a vital member of our team, you will provide administrative support for office operations, ensuring seamless day-to-day activities.Key Responsibilities:Respond to phone calls, greet visitors, and manage incoming...


  • Ottawa, Ontario, Canada Rentokil Initial Full time

    We are seeking an experienced Administrative Support Professional to join our team as an Invoicing Support Administrator. This role will support our commercial and residential customers while providing world-class customer service.The ideal candidate will have 2+ years of admin experience in a fast-paced professional environment, with demonstrated...

  • Support Assistant

    3 months ago


    Ottawa, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a compassionate Personal Support Worker to provide essential care to clients in Ottawa, Canada. In this role, you will assist individuals with daily living activities, enhancing their quality of life and promoting independence.Key Responsibilities:Assist clients with personal hygiene, dressing, and mobility, ensuring their comfort and...


  • Ottawa, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized Corporate Support Specialist to support our office operations in Ottawa. This role involves handling various administrative tasks to ensure smooth day-to-day functions.Key Responsibilities:Provide exceptional customer service by answering phone calls, managing emails, and handling correspondence.Schedule meetings and...


  • Ottawa, Ontario, Canada beBee Professionals Full time $55,000 - $75,000

    beBee Professionals is seeking an experienced Office Manager to lead our administrative team in Ottawa, Canada. The ideal candidate will have a strong background in office management and be able to develop and implement effective policies and procedures.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file...


  • Ottawa, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    In beBee Professionals, we are seeking dedicated Compassionate Caregiving Professionals to provide vital support services to clients in the Ottawa area. As a valued member of our team, you will play a pivotal role in enhancing the quality of life and promoting independence for individuals who require assistance with daily living activities.Key...