Administrative Support Professional
2 weeks ago
Company Overview:
">Express Employment Professionals - Ottawa East is a dynamic company that prides itself on building rewarding careers with esteemed clients in the roofing industry.
">Salary and Benefits:
">The hourly rate for this position is $21.63-$26.44, translating to an estimated annual salary of $45,000-$55,000, commensurate with experience. Additional benefits include health and dental coverage after probation period, 4 weeks of annual vacation time, and free parking for a hassle-free commute.
">Job Description:
">We are seeking a highly organized and customer-focused Administrative Support Professional to join our vibrant team. As the first point of contact, you will provide exceptional customer service, manage the front desk, and ensure seamless day-to-day operations. You will also oversee accounts payable functions, maintaining accurate records and ensuring timely payments.
">Required Skills and Qualifications:
">- Minimum 1 year of office administration experience
- Previous accounts payable experience
- Previous experience with MS Office (Word, Excel, Outlook)
- Previous experience with Sage50 considered an asset
- Ability to work independently/in a team
- Keen attention to detail
- Comfortable working in an industrial / blue collar environment
- Eligibility to obtain a Secret-level security clearance
Duties and Responsibilities:
">- Welcome employees and visitors
- Efficiently manage inbound and outbound telephone calls
- Coordinate courier services, ensuring timely package delivery and receipt
- Manage mail operations, processing incoming and outgoing mail with precision
- Maintain organized and up-to-date filing systems, both physical and digital
- Collaborate with the Controller to ensure smooth financial operations
- Perform accurate and efficient data entry tasks
- Accurately post invoices to digital files for secure record-keeping
- Prepare invoices for Sage posting, ensuring seamless accounting integration
- Investigate and resolve discrepancies with suppliers regarding missing invoices
- Verify delivery slips against invoices and invoices against payment records
- Prepare cheques for review and signature, ensuring timely payments
- Reconcile payments and update records for accuracy
- Other miscellaneous office duties as assigned
Work Schedule:
">The schedule for this position is Monday to Thursday from 7:00am to 4:30pm and Friday from 7:00am to noon.
">Location:
">This role is located southeast of Ottawa, providing a convenient commute for those living in the area.
">If you are interested in this opportunity and believe you meet the specified qualifications, please reply with your resume. We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted. Express Employment Professionals is an equal opportunity employer.
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