Office Support Specialist
1 week ago
We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at HOPE IMMIGRATION AND CONSULTANCY INC. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office by providing administrative support to our staff.
Key Responsibilities- Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring that all necessary details are communicated to relevant parties.
- Communication and Reception: Answer telephone calls, relay messages, and respond to emails in a professional and courteous manner.
- Document Management: Compile and maintain accurate and up-to-date records, statistics, and other information as required.
- Reporting and Analysis: Assist in the preparation of reports, analyzing data, and providing insights to inform business decisions.
- Supply Chain Management: Order office supplies, maintain inventory, and ensure that all necessary materials are available when needed.
- Information Management: Set up and maintain manual and computerized information filing systems, ensuring that all documents are accurately stored and easily accessible.
- Correspondence and Documentation: Type and proofread correspondence, forms, and other documents, ensuring that all written communication is professional and error-free.
- Independence and Autonomy: Work independently with minimal supervision, using your own initiative to prioritize tasks and manage your workload.
- Repetitive Tasks: Perform repetitive tasks with a high level of accuracy and attention to detail.
- Multitasking and Adaptability: Demonstrate the ability to multitask, prioritize tasks, and adapt to changing circumstances.
- Flexibility and Organizational Skills: Show flexibility in your work approach, being able to adjust to new situations and priorities, while maintaining a high level of organization and attention to detail.
- Dependability and Reliability: Demonstrate a strong sense of dependability and reliability, ensuring that tasks are completed on time and to a high standard.
- Cultural Competency and Awareness: Provide diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees.
- Youth Support: Provide awareness training to employees to create a welcoming work environment for youth.
- Indigenous Support: Provide cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.
Work Term: Permanent
Work Language: English
Hours: 35 to 40 hours per week
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