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Administrative Support Specialist

2 months ago

Fort St John, Canada Nortech Advanced N.D.T. Full time
{"title": "Office Administrator", "description": "Job Summary

Nortech Advanced NDT is seeking a highly skilled Office Administrator to join our team in Fort St. John. This is a permanent position with a regular schedule of 8am - 5pm, Monday to Friday, with occasional overtime opportunities. The successful candidate will be rewarded with a competitive annual salary of $60-70K, 4 weeks paid vacation, cumulative vacation pay, benefits, and bi-weekly performance incentives.

Key Responsibilities
  • Manage and execute administrative functions to support business operations
  • Monitor, review, and complete minor revisions for field reports and invoices daily
  • Generate and organize timesheets for processing by payroll weekly
  • Perform book-keeping and filing of receipts and invoices for purchases
  • Organize meetings and greet visitors, vendors, and clients
  • Answer phones and relay calls and messages
  • Generate and maintain schedules and calendars
  • Organize, file, and summon documents in the company database
  • Maintain general office housekeeping and cleaning
  • Learn and adhere to company policies and procedures
  • Interact with suppliers and customers via email, in person, or on the phone
  • Assist with accounts payable and accounts receivable as required
  • Pick up office supplies and run general errands around town
Requirements
  • Valid Driver's license required
  • Knowledge of standard Oil and Gas activities and common HSE requirements
  • Knowledge of welding, Oil and Gas construction and/or non-destructive testing an asset
  • Experience with company databases, filing structure, and naming conventions
  • Proficient with Microsoft products including Outlook, Word, Excel, Teams, and SharePoint
  • Proficient with Adobe Acrobat Standard
  • Excellent oral and written communication skills
  • Ability to identify problems or potential problems and implement solutions
  • Experience with billing and timekeeping support tasks
  • Demonstrated ability to work in a dynamic work environment and maintain effective working relations with a diverse workforce
", "lang_code": "en-US"}