Executive Assistant to the CEO

1 month ago

Canada Champlain Bridges Incorporated (the Corporation) Full time
Job Title: Executive Assistant to the CEO

Champlain Bridges Incorporated (the Corporation) is seeking an experienced Executive Assistant to provide administrative support to the Chief Executive Officer (CEO) and the Office of the CEO.

About the Role

The successful candidate will be responsible for managing the CEO's agenda, correspondence, and projects, as well as providing administrative support to the Corporate Secretary and other administrative assistants.

Key Responsibilities
  • Manage and prioritize the CEO's agenda and correspondence
  • Track and follow up on projects within deadlines
  • Provide administrative support to the Corporate Secretary
  • Organize and follow up on Board committee meetings
  • Help prepare, update, and archive documents for Board committee meetings
  • Coordinate and serve as secretary for the Executive Committee's weekly meetings
  • Review and ensure document quality and compliance
  • Prepare requisitions, expense reports, and purchase orders in SAP ByDesign
Requirements

To be successful in this role, you will need:

  • A college diploma in secretarial studies, office technology, administration, or an equivalent combination of education, training, and experience
  • Minimum 10 years of experience in a similar position supporting senior management and a board of directors
  • Proficiency with MS Office software
  • Knowledge of Sharepoint, electronic signature software, and SAP ByDesign or financial resource planning software
  • Superior written and verbal communication skills in both official languages (English/French)
What We Offer

Champlain Bridges Incorporated offers a dynamic and inclusive work environment, flexible hours, and opportunities for professional growth and development.

We encourage applications from First Nations people, women, racialized people, and people with disabilities. Our offices are accessible for people with disabilities or functional limitations.

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