Executive Assistant to the Chief Executive Officer

1 month ago

Canada Champlain Bridges Incorporated (the Corporation) Full time
Job Title: Executive Assistant to the Chief Executive Officer

Champlain Bridges Incorporated (the Corporation) is seeking an experienced Executive Assistant to provide administrative support to the Chief Executive Officer (CEO) and the Corporate Secretary. The successful candidate will be responsible for managing the CEO's agenda, correspondence, and projects, as well as providing administrative support to the Corporate Secretary.

Key Responsibilities:
  • Manage and prioritize the CEO's agenda and correspondence
  • Track and follow up on projects within deadlines
  • Provide administrative support to the Corporate Secretary, including organizing and following up on Board committee meetings
  • Help prepare, update, and archive documents for the four Board committee meetings
  • Help organize different governance training courses for the Board members
  • Help with the annual planning of Board and committee meetings
  • Provide support for the ongoing transformation to digitize files
  • Manage and track documentation in the files of the Office of the Chief Executive Officer and the Corporate Secretary in accordance with the filing plan
  • Coordinate and serve as secretary for the Executive Committee's weekly meetings
  • Review and ensure document quality and compliance as per established procedures and standards
  • Prepare requisitions, expense reports, and purchase orders in SAP ByDesign, get the required authorizations to remit payments, and perform the necessary follow-up
  • Provide administrative support to the Communications Division, including coordinating and convening meetings with partners
  • Check the validity of corporate memberships
Requirements:
  • College diploma in secretarial studies, office technology, administration, or an equivalent combination of education, training, and experience
  • Minimum relevant experience of 10 years in a similar position in support of senior management and for a board of directors
  • Proficiency with MS Office software
  • Knowledge of Sharepoint
  • Knowledge of electronic signature software (Consigno, DocuSign, AdobeSign)
  • Knowledge of SAP ByDesign or financial resource planning software
  • Superior written and verbal communication skills in both official languages (English/French)
Assets:
  • Knowledge of a corporate governance platform (DiliTrust)
  • Excellent understanding of administrative processes and an ability to structure and synthesize information

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