Medical Office Coordinator
1 week ago
We are seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team at Altitude Healthcare Services. As a key member of our administrative team, you will be responsible for providing exceptional support to our healthcare professionals and ensuring the smooth operation of our office.
Key Responsibilities- Scheduling and Coordination: Schedule and confirm appointments, meetings, and procedures with patients and healthcare professionals.
- Office Management: Determine and establish office procedures and routines, ensuring efficient and effective use of resources.
- Data Entry and Record-Keeping: Perform data entry, maintain accurate records, and ensure compliance with regulatory requirements.
- Customer Service: Provide exceptional customer service to patients, families, and healthcare professionals, responding to inquiries and resolving issues in a timely and professional manner.
- Correspondence and Communication: Type and proofread correspondence, forms, and other documents, ensuring accuracy and attention to detail.
- Supervision and Leadership: Supervise and support office staff, volunteers, and other workers, providing guidance and training as needed.
- Recruitment and Staffing: Assist with recruitment and hiring processes, including developing and implementing recruitment strategies.
- Contract Management: Maintain and manage contracts, ensuring compliance with terms and conditions.
- Database Management: Maintain and manage digital databases, ensuring accuracy and accessibility.
- Communication and Liaison: Liaise with management, union officials, and HR consultants, providing updates and information as required.
- Office Supplies and Inventory: Order office supplies and maintain inventory, ensuring efficient use of resources.
- Meeting and Event Planning: Plan, organize, and coordinate meetings, seminars, and conferences, ensuring smooth execution and follow-up.
- Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
- Experience: 1 year to less than 2 years of experience in a medical administrative role.
- Skills: Excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.
- Technical Skills: Proficiency in Microsoft Office, with experience in data entry, record-keeping, and database management.
- Work Environment: Fast-paced office environment with a large caseload and tight deadlines.
- Physical Demands: Ability to work in a seated position for extended periods, with frequent use of computer and phone.
- Travel: Willingness to travel, with occasional overnight stays.
- Competitive Salary: A competitive salary and benefits package.
- Opportunities for Growth: Opportunities for professional growth and development, with a focus on career advancement.
- Collaborative Team: A collaborative and supportive team environment, with a focus on teamwork and communication.
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