Medical Office Coordinator
7 days ago
We are seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team at Altitude Healthcare Services.
Job Summary:The Medical Administrative Assistant will provide administrative support to our healthcare team, ensuring the smooth operation of our office. This role will involve scheduling appointments, managing office procedures, and providing exceptional customer service to our patients and clients.
Key Responsibilities:- Scheduling and Coordination: Schedule and confirm appointments, meetings, and events.
- Office Management: Determine and establish office procedures and routines, ensuring efficient and effective operations.
- Data Entry and Record-Keeping: Perform data entry, maintain accurate records, and ensure compliance with regulatory requirements.
- Customer Service: Provide exceptional customer service to patients, clients, and colleagues, responding to inquiries and resolving issues in a timely and professional manner.
- Correspondence and Communication: Type and proofread correspondence, forms, and other documents, ensuring accuracy and attention to detail.
- Supervision and Leadership: Supervise office and volunteer staff, providing guidance, support, and training as needed.
- Recruitment and Staffing: Recruit and hire workers, manage staffing actions, and develop recruitment strategies.
- Contract Management: Manage contracts, negotiate agreements, and ensure compliance with regulatory requirements.
- Digital Database Management: Maintain and manage digital databases, ensuring accuracy and security.
- Front Desk and Reception: Greet patients and clients, direct them to contacts or service areas, and provide general information.
- Performance Reviews and Project Management: Conduct performance reviews, assign and coordinate projects, and ensure timely completion.
- Communication and Liaison: Liaise with management, union officials, and HR consultants, ensuring effective communication and collaboration.
- Inventory and Supply Management: Order office supplies, maintain inventory, and ensure efficient operations.
- Meeting and Event Planning: Record and prepare minutes of meetings, seminars, and conferences, and plan and coordinate events.
- Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
- Experience: 1 year to less than 2 years of experience in a medical administrative role.
- Language: English.
- Work Environment: Fast-paced environment, work under pressure, attention to detail, and ability to work independently.
- Personal Suitability: Excellent oral and written communication, flexibility, organized, reliable, team player, ability to multitask, adaptability, and time management.
We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual with a passion for healthcare administration, we encourage you to apply for this exciting opportunity.
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