Executive Support Specialist

3 days ago

Ottawa, Ontario, Canada People Exchange Inc on behalf of SISIP Financial Full time

SISIP Financial is a renowned provider of financial services to the military community, boasting over 50 years of experience. Their commitment to delivering expert advice and solutions across investing, insurance, financial planning, and sustainable financial wellness has earned them the trust of Canadian Armed Forces (CAF) community members.

For those seeking an opportunity with true purpose, serving Canadians who serve in the military, SISIP offers a collaborative work environment where dedicated professionals thrive on continuous improvement, personal growth, and professional development.

This hybrid role will be based at SISIP's head offices in Ottawa, offering a unique blend of office and remote work.

The ROLE

In this Executive Support Specialist position, you will provide critical administrative support to the Senior Vice President of SISIP Financial, managing multiple deadlines effectively. Strong communication skills and the ability to handle high volumes of work are essential for success in this role. Building relationships with internal and external partners, executives, and senior CAF community members is a vital aspect of this position.

RESPONSIBILITIES

  • Provide day-to-day administrative and project support to the Senior Vice President and leadership team members.
  • Monitor organizational priorities and initiatives, providing regular reports identifying gaps and progress, and making recommendations as necessary.
  • Coordinate support to leadership team members on multiple projects, interacting with cross-functional teams and internal partners to deliver projects with excellence.
  • Meetings and events administration (internal and external) including planning, scheduling, conference calls, recording minutes, and materials preparation.
  • Assist in reconciling projects, updating status, and escalating where necessary to ensure timely delivery.
  • Coordinate communication flow and execute communications on behalf of the Senior Vice President, leadership team, and internal partners.
  • Participate in internal communications efforts to support employee engagement and organizational communications.
  • Work closely with internal partners to coordinate shared services requirements (marketing, translation, facilities, etc.) in support of national office and branch needs.
  • Schedule appointments and meetings, manage agendas and documents, coordinate travel arrangements, and prepare travel claims and expense reports.
  • Calendar management for the Senior Vice President and leadership team as required.
  • Manage correspondences and inquiries, researching reference documentation, monitoring, re-directing, and timely follow-up.
  • Research, draft, and edit correspondence, reports, plans, lists, and briefing notes.

QUALIFICATIONS

  • College diploma or certificate in Administration, Office Administration, Business, or a related field.
  • At least 5 years of experience in office administration or a related field.
  • Proficiency in French language.

Salary: $60,000 - $80,000 per year, depending on qualifications and experience.

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