Event Planning Manager for Commencement Ceremonies

2 weeks ago


Québec, Quebec, Canada ROME GROUP Full time

As an Event Planning Manager for Commencement Ceremonies at ROME GROUP, you will be responsible for overseeing the planning and coordination of activities necessary for Commencement(s), including the Commencement Festival, Convocation, Party in the Park, corresponding celebrations, and the December Recognition ceremony.

The ideal candidate will have 6 years of relevant experience and a Bachelor's degree. You will be managing procedure guides, scripts, and programs for ceremonies, collaborating with the Registrar, Provost Office, Chancellor's Office to ensure accuracy, and making recommendations for changes as needed.

You will also be responsible for coordinating training dates and materials for over 500 volunteer staff personnel, hosting virtual and in-person training sessions, and managing team mailing and distribution of Commencement publications. Additionally, you will oversee the Commencement website, implementing updates and corrections, and work with Public Affairs to create and distribute digital and/or printed information for graduates and guests.

Your salary will be $85,000 per year, and you will receive up to 22 days of vacation, 10 recognized holidays, and sick time. You will also be eligible for a defined contribution (403(b)) Retirement Savings Plan and other benefits, including wellness initiatives, family leave, and tuition reimbursement.

The successful candidate will have excellent communication and interpersonal skills, with the ability to analyze information, make decisions, and prioritize workload. They will also be able to negotiate and manage vendor contracts, working with university purchasing and legal teams.



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