Real Estate Office Manager

4 weeks ago

Etobicoke Mimico NW The Queensway West South of Bloor Kingsway Park South West Royal York South West, Canada The HR Pro Full time

About The HR Pro:

We are a dynamic real estate brokerage seeking a highly organized and tech-savvy Administrative Manager to support our leadership team and new agents in executing our vision for success. This role is crucial in ensuring smooth daily operations, efficient on-boarding of agents, and seamless administrative support to maintain the highest level of client satisfaction.

Key Responsibilities:

Administrative Support:

  • Oversee day-to-day office operations of the brokerage, ensuring efficiency and organization.
  • Manage phone calls, emails, and correspondence on behalf of the leadership team.
  • Prepare real estate documents such as agreements, listings, contracts, and reports.
  • Maintain and organize digital and physical files using tech solutions for streamlined processes.
  • Support with the creation of checklists and SOPs for daily operations.

Agent On-boarding:

  • Lead the onboarding process for new agents, including orientation, training, and setting up tech tools.
  • Ensure all agents have access to tech platforms, social media resources, and CRM systems.
  • Provide ongoing support for new agents as they familiarize themselves with the brokerage's systems.
  • Lead, mentor and develop a team of licensed agents and brokers to achieve their professional goals.
  • Conduct regular performance reviews and provide constructive feedback to transacting agents/brokers.

Client Care:

  • Promote a Client focused culture
  • Address client inquiries and concerns promptly and effectively.
  • Maintain the highest standards of client care in the business.

Office Management:

  • Order office supplies, manage vendor relationships, and ensure the office environment is clean and welcoming.
  • Coordinate office events, agent meetings, and training sessions with industry professionals.
  • Identify and pursue new business opportunities to expand the brokerage's client base.
  • Foster relationships with key stakeholders including realtors, industry professionals and vendors.

Compliance & Documentation:

  • Ensure compliance with all legal and regulatory requirements for the brokerage.
  • Monitor deadlines, renewals, and updates for licenses and certifications.

Team Collaboration:

  • Act as a liaison between leadership, agents, and external parties such as vendors, clients, and contractors.
  • Ensure clear communication among the team and streamline workflow for maximum efficiency.
  • Handle disputes with professionalism and efficiency.

Qualifications:

  • Proven experience in real estate administration or management.
  • Strong organizational skills with attention to detail.
  • Tech-savvy, with experience in real estate platforms (CRM, MLS, DocuSign) and social media.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Knowledge of real estate transactions, documentation, and compliance.

Preferred Skills:

  • Familiarity with real estate portals (MLS, LoneWolf, etc)
  • Experience supporting agent on-boarding and training.

  • Real Estate Operations Manager

    3 weeks ago

    Etobicoke (Mimico NW / The Queensway West / South of Bloor / Kingsway Park South West / Royal York South West), Canada The HR Pro Full time

    About The HR Pro: Our brokerage is committed to delivering a cutting-edge, client-centered real estate experience in the vibrant area of Bloor West and The Kingsway.Position Overview: We are seeking a highly organized, tech-savvy Real Estate Administrative Manager to support our leadership team and new agents in executing our vision for success.Key...

  • Real Estate Operations Specialist

    5 days ago

    West Vancouver, British Columbia, Canada CoCalibrate Real Estate Solutions Full time

    We are seeking a highly skilled and organized Real Estate Operations Specialist to join our dynamic team at CoCalibrate Real Estate Solutions. As a key member of our team, you will play a vital role in supporting the day-to-day operations of our real estate business.The ideal candidate will possess excellent communication skills, be able to multitask with...

  • Real Estate Admin Assistant

    3 weeks ago

    West Vancouver, Canada CoCalibrate Real Estate Solutions Full time

    We’re a successful and fast-paced real estate team looking for the perfect assistant who will add to the office morale and up the ante. Solving problems, juggling tasks, and organizing the heck out of calendars are simply a part of your day. You love everything digital and are known as something of a computer whiz - Video editing, Canva, Dropbox, Microsoft...

  • Real Estate Administrative Assistant

    4 weeks ago

    West Vancouver, British Columbia, Canada YVR Real Estate Advisors Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at YVR Real Estate Advisors. The successful candidate will provide administrative support to our real estate professionals, ensuring the smooth operation of our office.Key Responsibilities:Scheduling and Coordination: Schedule and confirm appointments, meetings,...

  • Executive Assistant

    2 weeks ago

    West Vancouver, British Columbia, Canada CoCalibrate Real Estate Solutions Full time

    Job Title: Executive Assistant - Real Estate SupportAbout the Role:We're a dynamic and fast-paced real estate team seeking an experienced Executive Assistant who will play a key role in supporting our office operations. The perfect candidate will be highly organized, a team player, and possess excellent communication skills. As an Executive Assistant, you...

  • Administrative Assistant

    1 month ago

    West Vancouver, British Columbia, Canada YVR Real Estate Advisors Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our real estate team. The successful candidate will be responsible for scheduling appointments, maintaining filing systems, and preparing correspondence and legal documents.Key ResponsibilitiesSchedule and confirm appointments with clients and...

  • Administrative Assistant

    1 month ago

    West Vancouver, British Columbia, Canada YVR Real Estate Advisors Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at YVR Real Estate Advisors. As an Administrative Assistant, you will provide administrative support to our real estate team, ensuring the smooth operation of our office.Key ResponsibilitiesSchedule and confirm appointments with clients and...

  • Real Estate Administrative Assistant

    4 weeks ago

    West Vancouver, British Columbia, Canada YVR Real Estate Advisors Full time

    We are seeking a detail-oriented and organized Administrative Assistant to join our Real Estate team at YVR Real Estate Advisors. As an Administrative Assistant, you will be responsible for scheduling appointments, maintaining filing systems, and establishing office procedures and routines. You will also be responsible for preparing and keying in...

  • Real Estate Operations Specialist

    3 weeks ago

    West Vancouver, British Columbia, Canada CoCalibrate Real Estate Solutions Full time

    Job Description for Real Estate Admin AssistantWe're a dynamic team in the real estate industry seeking a highly skilled and organized administrative support professional to join our ranks. If you're passionate about providing exceptional support and have a knack for juggling multiple tasks, then this could be the perfect opportunity for you.As a key member...

  • Real Estate Operations Coordinator

    1 week ago

    West Vancouver, British Columbia, Canada CoCalibrate Real Estate Solutions Full time

    Company OverviewWe are CoCalibrate Real Estate Solutions, an innovative solutions provider dedicated to matching top Executive Assistants with top producing Real Estate professionals. Our team is successful and fast-paced, and we're looking for a highly skilled and multitasking individual who can add to our office morale and up the ante.Job DescriptionThis...

  • Real Estate Administrative Assistant

    4 weeks ago

    West Vancouver, British Columbia, Canada YVR Real Estate Advisors Full time

    Job Title: Real Estate Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented administrative assistant to support our real estate team. The successful candidate will be responsible for scheduling appointments, maintaining filing systems, and preparing correspondence and legal documents.Responsibilities:Schedule and confirm...

  • Administrative Assistant

    4 weeks ago

    West Vancouver, British Columbia, Canada YVR Real Estate Advisors Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our Real Estate team at YVR Real Estate Advisors. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including scheduling appointments, maintaining filing systems, and preparing correspondence and legal...

  • Real Estate Administrative Assistant

    5 months ago

    West Vancouver, Canada YVR Real Estate Advisors Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - Experience: Experience an asset - or equivalent experience **Work setting**: - Real estate company **Tasks**: - Schedule and confirm appointments - Maintain filing system - Determine and establish office procedures and routines -...

  • Administrative Assistant

    4 weeks ago

    West Vancouver, British Columbia, Canada YVR Real Estate Advisors Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our Real Estate team at YVR Real Estate Advisors. The successful candidate will be responsible for scheduling appointments, maintaining filing systems, and preparing correspondence and legal documents.Key ResponsibilitiesScheduling and Coordination: Schedule...

  • Real Estate Administrative Assistant

    4 weeks ago

    West Vancouver, British Columbia, Canada YVR Real Estate Advisors Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at YVR Real Estate Advisors. As an Administrative Assistant, you will be responsible for scheduling appointments, maintaining filing systems, and preparing correspondence and legal documents.Key Responsibilities:Schedule and confirm appointments with clients and...

  • real estate administrative assistant

    6 months ago

    West Vancouver, Canada YVR Real Estate Advisors Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 yearExperience: Experience an asset or equivalent experienceWork settingReal estate companyTasksSchedule and confirm appointmentsMaintain filing systemDetermine and establish office procedures and routinesArrange travel, related itineraries and...

  • real estate administrative assistant

    6 months ago

    West Vancouver, Canada YVR Real Estate Advisors Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year or equivalent experienceWork settingReal estate companyTasksSchedule and confirm appointmentsMaintain filing systemDetermine and establish office procedures and routinesArrange travel, related itineraries and make...

  • Real Estate Office Administrator

    5 months ago

    Etobicoke, Canada Aston Gate Real Estate Brokerage Inc. Full time

    Aston Gate Real Estate is an elevated boutique brokerage located in Toronto & Ottawa, specializing in the buying and selling of unique properties, providing exceptional service to clients seeking a modern and personalized approach to real estate. Our aim is to be a nationally recognized brand known for providing best-in-class service and using innovative...

  • Real Estate Agent

    6 months ago

    Etobicoke, Canada FOREST HILL REAL ESTATE - ROSS TALIBOV Full time

    _“FH Etobicoke is a welcoming office with Managing Partners Leila and Ross Talibova who are dedicated and committed to the success of their Agents and who provide personalized help, guidance, and weekly training to all of the office. If you value a “family-style” setting and would like a boutique Brokerage with one-on-one support then FH Etobicoke is...

  • Real Estate Agent

    5 months ago

    Etobicoke, Canada Team Sur Real Estate Full time

    Are you looking to work in an environment where there is no ceiling for how much you earn? Do you want to work in a real estate team where everything is plug-and-play and all the systems and resources are provided for you? Do you want leads that have raised their hands to buy? Are you a go-getter and a driven individual? If that's you, then keep...