Administrative Coordinator

1 week ago

Orillia, Ontario, Canada 2301149 Ontario Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 2301149 Ontario Inc. as a key support member. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Coordinate and Manage Information: Coordinate the flow of information within the team, ensuring timely and accurate communication.
  • Operational Support: Direct and control daily operations, including planning and organizing tasks to meet deadlines.
  • Staff Supervision: Direct staff, providing guidance and support to ensure the successful completion of tasks.
  • Financial Management: Plan and control budget and expenditures, ensuring effective financial management.
  • Meeting and Event Support: Record and prepare minutes of meetings, seminars, and conferences, ensuring accurate documentation.
  • Office Procedures: Determine and establish office procedures and routines, ensuring efficient workflow.
  • Recruitment and Training: Plan, develop, and implement recruitment strategies, as well as manage training and development strategies.
  • Communication and Customer Service: Answer telephone and relay telephone calls and messages, providing excellent customer service.
  • Data Analysis and Reporting: Oversee the analysis of employee data and information, compiling data, statistics, and other information as required.
  • Reporting and Advising: Prepare reports and advise senior management on key issues and trends.
  • Employee Support: Respond to employee questions and complaints, providing support and guidance.
  • Supply Management: Order office supplies and maintain inventory, ensuring efficient supply management.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as required.
  • Information Management: Set up and maintain manual and computerized information filing systems, ensuring accurate and efficient information management.
  • Correspondence and Data Entry: Type and proofread correspondence, forms, and other documents, as well as perform data entry tasks.
  • Staffing and HR: Recruit and hire workers, carry out related staffing actions, and maintain and manage digital databases.
  • Bookkeeping and Financial Management: Perform basic bookkeeping tasks, ensuring accurate financial management.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to less than 7 months of experience in an administrative role.
  • Computer and Technology Skills: Proficient in Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Adobe Photoshop, MS Project, Project management software, MS Office, Quick Books, and Adobe Acrobat Reader.
  • Transportation and Travel: Valid driver's license and ability to work independently.
  • Work Environment: Ability to work in a fast-paced environment, with tight deadlines and attention to detail.
  • Personal Suitability: Excellent oral and written communication skills, ability to multitask, flexibility, judgement, organized, team player, accurate, client focus, reliability, time management, and accountability.

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