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Administrative Assistant
2 months ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 2301149 Ontario Inc. as an Office Coordinator. In this role, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.
Key Responsibilities- Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
- Office Management: Maintain the organization and cleanliness of our office, including ordering supplies and managing inventory.
- Record Keeping: Maintain accurate and up-to-date records, including minutes of meetings, reports, and other documents.
- Communication: Develop and maintain effective communication with our team, including preparing and distributing meeting minutes, reports, and other documents.
- Project Coordination: Assist with the coordination of projects, including scheduling appointments, preparing materials, and ensuring timely completion.
- Team Support: Provide support to our team members, including answering questions, providing guidance, and assisting with tasks as needed.
- Education: Secondary (high) school graduation certificate.
- Experience: 1 to less than 7 months of experience in an administrative role.
- Skills: Excellent communication and organizational skills, ability to work independently, and proficiency in Microsoft Office.
- Computer and Technology Knowledge: Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Adobe Photoshop, MS Project, Project management software, MS Office, Quick Books, Adobe Acrobat Reader.
This is a permanent position with a 42.5 hour work week. Staff accommodation is available, and various locations are possible. The work environment is fast-paced, and the ability to work under pressure is essential.
Personal Suitability- Ability to Multitask: Ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent Oral Communication: Excellent communication skills, both written and verbal.
- Flexibility: Ability to adapt to changing priorities and deadlines.
- Judgement: Ability to make sound judgements and decisions.
- Organized: Ability to maintain a high level of organization and attention to detail.
- Team Player: Ability to work effectively as part of a team.
- Accurate: Ability to maintain accurate records and reports.
- Client Focus: Ability to provide excellent customer service.
- Reliability: Ability to meet deadlines and commitments.
- Time Management: Ability to manage time effectively and prioritize tasks.
- Accountability: Ability to take ownership of tasks and responsibilities.
- Dependability: Ability to be reliable and dependable in all aspects of the job.
