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Administrative Assistant

2 months ago

Orillia, Ontario, Canada 2301149 Ontario Inc. Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at 2301149 Ontario Inc. as an Office Coordinator. In this role, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate and up-to-date records and files.
    • Coordinate travel arrangements, including booking flights, hotels, and rental cars.
  • Office Management
    • Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.
    • Ensure the office is well-organized and maintained, including cleaning and maintenance.
  • Communication
    • Develop and maintain effective communication with team members, stakeholders, and clients.
    • Prepare and distribute meeting minutes, agendas, and other documents as required.
  • Project Coordination
    • Assist in the coordination of projects, including scheduling meetings, preparing materials, and tracking progress.
    • Provide support to team members as needed to ensure project deadlines are met.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 to less than 7 months of experience in an administrative role.
  • Skills
    • Excellent communication and organizational skills.
    • Ability to work independently and as part of a team.
    • Proficient in Microsoft Office, including Word, Excel, and Outlook.
    • Ability to maintain confidentiality and handle sensitive information.
Working Conditions
  • Work Environment
    • Fast-paced office environment.
  • Physical Demands
    • Ability to sit for long periods of time.
    • Ability to lift up to 25 pounds.
What We Offer
  • Compensation
    • Competitive salary.
  • Benefits
    • Disability benefits.