Administrative Support Specialist

4 weeks ago


Caledon Village, Ontario, Canada Mount Alverno Resort and Retreat Full time

Job Title: Administrative Support Specialist

Job Summary: We are seeking an organized and detail-oriented Administrative Support Specialist to join our team at Mount Alverno Resort and Retreat. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our daily activities.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents

Requirements:

  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience

Preferred Skills:

  • MS Excel
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Access
  • MS Office

Work Environment:

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks

Personal Suitability:

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability


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