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Administrative Support Specialist

4 weeks ago

Caledon Village, Ontario, Canada Mount Alverno Resort and Retreat Full time

At Mount Alverno Resort and Retreat, we are seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our resort and retreat facilities.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
Requirements
  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience
  • Excellent oral and written communication skills
  • Ability to multitask and work under pressure
  • Flexibility and a team player attitude
Working Conditions
  • Fast-paced environment
  • Tight deadlines
  • Attention to detail