Administrative Support Specialist

3 weeks ago


Aurora, Ontario, Canada ONTARIO INC. Full time

At ONTARIO INC., we are seeking an Administrative Support Specialist to join our team. This role is responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Administrative Tasks
    • Provide administrative support to our office operations, including typing, proofreading, and preparing correspondence, reports, and other documents.
    • Sort, process, and verify applications, receipts, and other documents.
    • Perform basic bookkeeping tasks, including preparing invoices and bank deposits.
  • Customer Service
    • Provide general information to clients and the public, answering questions and resolving issues in a professional and courteous manner.
    • Provide customer service, responding to inquiries and resolving issues in a timely and efficient manner.
  • Office Management
    • Order office supplies and maintain inventory, ensuring that our office is well-stocked and organized.
    • Label files according to retention and disposal schedules, ensuring that our records are properly maintained.
    • Organize and schedule office work, prioritizing tasks and ensuring that deadlines are met.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Ability to work independently and as part of a team.
    • Proficiency in MS Word, MS Excel, and MS Outlook.
Work Environment

Our office is a dynamic and fast-paced environment, with a focus on providing excellent customer service and supporting our team members in their roles.

We are an equal opportunities employer and welcome applications from diverse candidates.



  • Aurora, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Aurora. As an Administrative Support Specialist, you will be responsible for ensuring the smooth day-to-day operations of our office.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule...


  • Aurora, Ontario, Canada ONTARIO INC. Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at ONTARIO INC. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key...


  • Aurora, Ontario, Canada ONTARIO INC. Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an organized and detail-oriented Administrative Support Specialist to join our team at ONTARIO INC. as an Administrative Assistant. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of...


  • Aurora, Ontario, Canada Cobblestone Lodge Retirement Home Full time

    Cobblestone Lodge Retirement Home is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our healthcare team. Your duties will include:Key ResponsibilitiesAssist with staff consultation and grievance proceduresCoordinate the flow of information...


  • Aurora, Ontario, Canada ONTARIO INC. Full time

    At ONTARIO INC., we are seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations. This includes tasks such as typing and proofreading correspondence, reports, and other documents, as well as working on reports from manual or...


  • Aurora, Ontario, Canada ONTARIO INC. Full time

    At ONTARIO INC., we are seeking an Administrative Support Specialist to join our team. This role is responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesAdministrative Tasks: Provide administrative support to our office operations, including typing and...


  • Aurora, Ontario, Canada ONTARIO INC. Full time

    At ONTARIO INC., we are seeking an Administrative Support Specialist to join our team. This role is responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesProvide administrative support to our office operations, including typing and proofreading correspondence,...


  • Aurora, Ontario, Canada Cobblestone Lodge Retirement Home Full time

    Cobblestone Lodge Retirement Home is seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our healthcare team, ensuring the smooth operation of our facility.Key Responsibilities:Assist with staff consultation and grievance proceduresCoordinate the flow of...


  • Aurora, Ontario, Canada Cobblestone Lodge Retirement Home Full time

    Cobblestone Lodge Retirement Home is seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our staff, including scheduling appointments, coordinating information flow, and maintaining manual and computerized filing systems.Key Responsibilities:Assist with staff...


  • Aurora, Ontario, Canada Cobblestone Lodge Retirement Home Full time

    We are seeking an Administrative Support Specialist to join our team at Cobblestone Lodge Retirement Home. The successful candidate will be responsible for providing administrative support to our healthcare team, including scheduling appointments, coordinating information flow, and maintaining accurate records.Key Responsibilities:Assist with staff...


  • Aurora, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office in Aurora, Canada. Your primary responsibilities will include managing incoming calls, scheduling appointments, and maintaining the reception area.Key Responsibilities:Manage incoming calls and direct them to the appropriate departments.Schedule...


  • Aurora, Ontario, Canada Kinark Child and Family Services Full time

    Qualifications Kinark Child and Family Services seeks a highly skilled Administrative Support Specialist to join our team. The ideal candidate will possess a Community College Diploma in a related field or equivalent work experience, with a minimum of 5 years of experience in an office environment. Key responsibilities will include time management,...


  • Aurora, Ontario, Canada ONTARIO INC. Full time

    Job SummaryWe are seeking an Administrative Support Specialist to join our team at ONTARIO INC. as a General Office Worker. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesAdministrative Tasks: Type and proofread...


  • Aurora, Ontario, Canada RBC Dominion Securities Inc. Full time

    Job OpportunityRBC Dominion Securities Inc. is seeking an Administrative Support Specialist to provide high-quality administrative support to multiple Investment Advisors and the branch team.Key ResponsibilitiesProvide proactive client service with a focus on problem resolution and attention to detail.Respond to client inquiries and requests for account...


  • Aurora, Ontario, Canada RBC Dominion Securities Inc. Full time

    Job Summary RBC Dominion Securities Inc. is seeking an Administrative Support Specialist to provide high-quality administrative support to multiple Investment Advisors and the branch team. The successful candidate will be responsible for providing exceptional client service, managing client relationships, and ensuring the smooth operation of the branch. Key...


  • Aurora, Ontario, Canada ONTARIO INC. Full time

    At ONTARIO INC., we are seeking an Administrative Support Specialist to join our team. This role is responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key Responsibilities:Type and proofread correspondence, forms, and other documentsWork on reports from manual or electronic...


  • Aurora, Ontario, Canada Cobblestone Lodge Retirement Home Full time

    Cobblestone Lodge Retirement Home seeks an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for assisting with staff consultation and grievance procedures, coordinating the flow of information within the team, and scheduling appointments. Additionally, the candidate will be responsible for answering...


  • Aurora, Ontario, Canada RBC Dominion Securities Inc. Full time

    Job OpportunityRBC Dominion Securities Inc. is seeking an Administrative Support Specialist to provide high-quality support to multiple Investment Advisors and the branch team. The successful candidate will be responsible for delivering exceptional client service, managing client relationships, and maintaining accurate records.Key ResponsibilitiesProvide...


  • Aurora, Ontario, Canada Cobblestone Lodge Retirement Home Full time

    Cobblestone Lodge Retirement Home is seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for assisting with staff consultation and grievance procedures, coordinating the flow of information within the team, and scheduling appointments. They will also be responsible for answering telephone calls and...


  • Aurora, Ontario, Canada Canadian Mental Health Association Full time $50,500

    Mental Health Support for AllAt the Canadian Mental Health Association York Region and South Simcoe, we are committed to providing innovative and high-performance work culture that helps us deliver transformational impact. Our team is dedicated to offering an inclusive and supportive environment for adults, youth, family caregivers, local businesses, and...