Financial Operations Coordinator

4 weeks ago

Vancouver, British Columbia, Canada AMS of UBC Full time
Job Description

At the Alma Mater Society of the University of British Columbia, we are seeking a highly skilled Financial Operations Coordinator to join our team.

Key Responsibilities:
  • Process and reconcile all receipts of cash, checks, and cash reimbursements from AMS businesses, clubs, and organizations.
  • Complete and balance daily cashbook activity for Cash On Hand worksheet net of cash disbursements, and circulate for a surprise check.
  • Match Cash Reconciliation amount to the Cash On Hand to GL and investigate any discrepancies.
  • Record bank transfers at month end and balance Club bank account ending total to match GL's.
  • Verify and record deposits for all electronic deposits received daily in Club bank account
  • Send a weekly report to the VP Finance team for any unallocated deposits and follow up on them.
  • Post journal vouchers for events and club deposits/payments daily.
  • Prepare bank deposits for Brinks pickup and process check deposits through ChequePro.
  • Determine and place coin orders via email to the bank as required once a week.
  • Disburse cash funds as directed for businesses, services, and clubs.
  • Prepare cash floats for event ticket sales and cash boxes for all AMS organizations as required.
  • Provide and process change requests as required by all businesses in the Student Union Building.
  • Cover and dust the bill counter and coordinate maintenance of the bill counter.
  • Investigate unusual occurrences of cash activities and report to management.
  • Organize and file cash disbursements alphabetically in the club folders.
  • Sort and file deposit envelopes, checks, and other documents daily.
  • Keep the cash room clean and recycle the coin boxes regularly to ensure there is no debris in the room.
  • Maintain an inventory of the contents of all vaults.
  • Open and close the vault daily and be responsible for the combination to the vault.
  • Visit the bank for checks that cannot be deposited through ChequePro.
  • Provide backfill support for other administrative positions, particularly Reception.
Qualifications and Requirements:
  • A high school graduation plus two years of post-secondary education with training in accounting and/or office administration, or equivalent experience.
  • Proficiency with data entry and Microsoft Office (Excel spreadsheets, Outlook).
  • The ability to perform basic reconciliation and some basic accounting knowledge required.
  • The ability to operate office equipment such as tape calculator, the mail machine, and photocopiers
  • Adherence to security procedures
  • Strong multitasking abilities and adaptability to changing environments.
  • Excellent interpersonal and communication skills for interacting effectively with the public and staff.

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