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Senior Administrative Coordinator

1 month ago

Toronto, Ontario, Canada DIALOG-DESING Full time
Overview

DIALOG Design is a multi-disciplinary firm passionate about design and its impact on community wellbeing and the environment.

Estimated Salary: $60,000 - $80,000 per year

Based in Toronto, ON, we are seeking an experienced Intermediate Administrative Assistant to support our dynamic team.

Job Description

You will provide administrative support to 6 Partners, including coordinating meetings, maintaining calendars, booking travel, and preparing reports and presentation materials. Additionally, you will act as a liaison with clients, assist with event planning, and perform research for special projects.

  • Provide flexible, reliable administrative support to 6 Partners and their teams.
  • Provide backup reception duties.
  • Participate in internal event planning and administrative initiatives.
  • Carry out research for special projects and initiatives.
  • Ensure timely completion of administration and project-related tasks.
  • Timely completion of timesheets and expense reports.
  • Liaise with clients, support meeting coordination, and other requests from Partners.
  • Prepare and submit annual continuing education credits on behalf of Partners.
  • Coordinate Toronto studio travel as requested.
  • Reconcile monthly Toronto studio travel activity.
Required Skills and Qualifications

We are looking for a self-starter with excellent organization and self-motivation skills. The ideal candidate will have:

  • A graduate degree in a post-secondary administrative program or related discipline.
  • 5 years or more of high-level administrative experience.
  • Intermediate to advanced skills in Microsoft Office.
  • Excellent spoken and written communication skills.
  • A keen eye for detail and strong communication skills.
  • A demonstrated ability to work in a team environment and independently.
Benefits

DIALOG Design offers a competitive compensation package, including parental leave top-up programs, RRSP matching, medical and dental benefits, and vacation buy-up options.

Professional Development

We invest in our employees' growth through leadership development opportunities, technical skills development, and financial support for external learning opportunities.