Senior Administrative Coordinator

4 weeks ago

Toronto, Ontario, Canada Peak Associates Limited Full time

We are seeking a highly skilled and organized Senior Administrative Coordinator to join our team at Peak Associates Limited. This is an excellent opportunity for an individual with exceptional organizational skills, strong communication abilities, and a passion for delivering exceptional support.

Job Description:

The successful candidate will be responsible for providing high-level administrative support to our Executive team, ensuring seamless day-to-day operations and contributing to the overall success of the organization.

Main Responsibilities:
  • Calendar Management: Coordinate the Executive's calendar, schedule meetings, and arrange travel arrangements as needed.
  • Travel Coordination: Organize corporate travel itineraries, making necessary bookings and arrangements.
  • Communication Management: Manage large volumes of incoming communications, prepare correspondence, and determine priority.
  • Project Support: Provide administrative and project management support to the Executive team, including writing, editing, research, and high-level administrative tasks.
  • Briefings and Presentations: Prepare briefings, talking points, presentations, and proposals for internal and external purposes.
  • Meeting Participation: Participate in meetings and project groups, representing the views of the Executive team when appropriate.
  • Document Management: Ensure proper distribution, filing, and electronic storage of documents, including preparation of cheques and corporate documents for signatures.
  • Confidentiality: Maintain confidentiality of sensitive information.
  • Databases and Files: Maintain accurate databases, files, and documentation.
  • Administrative Support: Provide exceptional administrative support to the department, acting as the go-to person for operational needs.
Key Attributes and Experience:
  • A minimum of 5 years' experience in an administrative or executive assistant role in a fast-paced setting.
  • Collaborative team player with strong interpersonal skills and ability to coordinate and communicate with employees at various levels.
  • Detail-oriented self-starter with high organizational and time management skills.
  • Excellent oral and written communication skills.
  • Demonstrated ability to manage confidential information.
  • Flexible, proactive, and enthusiastic approach to work.
  • Strong technical skills with ability to quickly grasp new concepts and systems.

Salary: £45,000 - £55,000 per annum, depending on experience.

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