Senior Administrative Coordinator

6 days ago


Toronto, Ontario, Canada Quantum Management Services Ltd. Full time

Executive Assistant Opportunity

We are seeking a highly skilled and detail-oriented Executive Assistant to provide support to our senior leadership team. This role offers the potential for long-term growth within a dynamic and fast-paced environment.

About the Role:

The successful candidate will be responsible for managing complex schedules and travel arrangements, providing administrative support, and coordinating high-level executive retreats and firm events.

Responsibilities:

  • Calendar & Travel Management: Efficiently manage calendars and travel arrangements for senior leaders.
  • Administrative Support: Provide administrative support, including assisting the admin team and covering reception duties.
  • Event Coordination: Organize and coordinate high-level executive retreats, CEO summits, and other firm events.
  • Investor Relations & Portfolio Company Support: Act as a key point of contact for investor communications, representing the firm's values and reputation.
  • Business Development Support: Assist partners with sourcing new investment opportunities, CRM management, and activity planning.
  • Team Leadership & Training: Mentor junior administrative staff, share best practices, and support ongoing development within the EA team.

Requirements:

  • 5+ years of experience in an Executive Assistant role, preferably within a top-tier consulting or law firm.
  • Proven ability to manage complex schedules, anticipate needs, and solve problems proactively.
  • Excellent verbal and written communication skills, with the ability to interact confidently with executives and investors.
  • A professional services background with a collaborative mindset, adaptable to an entrepreneurial culture.
  • A growth mindset with the ability to take on additional responsibilities and potential leadership in office management and special projects.

About Us:

Quantum Management Services Ltd. is a leading provider of management services, offering a unique blend of expertise and flexibility. We pride ourselves on our commitment to excellence, innovation, and client satisfaction.

Salary: $50 per hour, depending on experience.



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