Senior Administrative Coordinator
6 days ago
Executive Assistant Opportunity
We are seeking a highly skilled and detail-oriented Executive Assistant to provide support to our senior leadership team. This role offers the potential for long-term growth within a dynamic and fast-paced environment.
About the Role:
The successful candidate will be responsible for managing complex schedules and travel arrangements, providing administrative support, and coordinating high-level executive retreats and firm events.
Responsibilities:
- Calendar & Travel Management: Efficiently manage calendars and travel arrangements for senior leaders.
- Administrative Support: Provide administrative support, including assisting the admin team and covering reception duties.
- Event Coordination: Organize and coordinate high-level executive retreats, CEO summits, and other firm events.
- Investor Relations & Portfolio Company Support: Act as a key point of contact for investor communications, representing the firm's values and reputation.
- Business Development Support: Assist partners with sourcing new investment opportunities, CRM management, and activity planning.
- Team Leadership & Training: Mentor junior administrative staff, share best practices, and support ongoing development within the EA team.
Requirements:
- 5+ years of experience in an Executive Assistant role, preferably within a top-tier consulting or law firm.
- Proven ability to manage complex schedules, anticipate needs, and solve problems proactively.
- Excellent verbal and written communication skills, with the ability to interact confidently with executives and investors.
- A professional services background with a collaborative mindset, adaptable to an entrepreneurial culture.
- A growth mindset with the ability to take on additional responsibilities and potential leadership in office management and special projects.
About Us:
Quantum Management Services Ltd. is a leading provider of management services, offering a unique blend of expertise and flexibility. We pride ourselves on our commitment to excellence, innovation, and client satisfaction.
Salary: $50 per hour, depending on experience.
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