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Executive Office Coordinator

2 months ago

Burnaby, British Columbia, Canada Total Site Services Ltd. Full time
Job Summary:

We are seeking a highly organized and detail-oriented Executive Office Coordinator to join our team at Total Site Services Ltd. In this role, you will be responsible for providing administrative support to our executives, coordinating events, and maintaining our office operations. If you have excellent communication skills, a strong work ethic, and the ability to multitask, we encourage you to apply for this exciting opportunity.

Main Responsibilities:


  • Provide administrative support to executives, including scheduling appointments, preparing correspondence, and maintaining records
  • Coordinate events, such as seminars and conferences, and ensure timely execution
  • Maintain office operations, including ordering supplies, maintaining inventory, and ensuring a clean and organized workspace
  • Supervise other workers and provide training as needed
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments, including travel arrangements
  • Answer telephone and relay messages, as well as respond to electronic enquiries
  • Compile data, statistics, and other information as required


Requirements:


  • Secondary (high) school graduation certificate
  • 1-2 years of experience in an administrative role
  • Excellent communication and organizational skills
  • Ability to multitask and work under pressure
  • Proficiency in MS Office, including Google Docs, MS Excel, MS PowerPoint, MS Windows, and MS Word
  • Team player with a client-focused approach
  • Reliable and flexible with a strong work ethic
  • Permanent work term with 40 hours per week
  • Work language: English


What We Offer:


  • A competitive salary and benefits package
  • A dynamic and supportive work environment
  • Opportunities for professional growth and development
  • A chance to work with a talented team at Total Site Services Ltd.