Office Management Coordinator

4 days ago


Burnaby, British Columbia, Canada Wesrec Full time

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Wesrec. This is a full-time position responsible for managing front desk reception, office administration, staff support duties, and property administration and tenant services coordination.

This is an in-office position Monday to Friday 8:30am-4:30pm in a smaller office with a warm and welcoming environment. The ideal candidate will have experience in office and/or property administration, excellent customer service skills, and proficiency with computers and software including Microsoft Office.

Responsibilities:

  • Manage front desk and receptionist services, greeting visitors and serving as the first point of contact for tenants and inbound calls.
  • Handle phone calls, emails, and clerical tasks related to tenant services, including responding to inquiries, concerns, receiving maintenance requests and dispatching service providers.
  • Coordinate tenant move-ins/outs, manage keycards, and arrange property showings with potential tenants and contractors.
  • Assist with real estate tasks, including organizing property documents, collecting information from MLS, and coordinating media for marketing materials.

Office Administration and Staff Support:

  • Manage staff scheduling, track work and vacation calendars, and coordinate staff lunches and functions.
  • Maintain tenant and supplier contact information, organize room keys, and handle document filing (both physical and digital).
  • Perform general clerical duties, including scheduling appointments, ordering office supplies, managing mail, collecting business expenses, booking travel and accommodation.
  • Assist the accountant with cheque deposits, organizing invoices, and managing Visa statements.
  • Coordinate with IT support, troubleshoot tech issues, and liaise with external IT service providers.
  • Assist with special deliveries, mail, and courier arrangements, and occasionally cover duties for the Executive Assistant.

Requirements:

  • Experience in Office and/or Property Administration.
  • Good customer service skills, with a professional and positive attitude.
  • Reliable, self-motivated, organized, and prompt individual.
  • Resourcefulness, basic research skills, and general proficiency with computers and software including Microsoft Office.
  • Adaptable mindset, as this is a smaller office, staff generally have more variety in their workloads.
  • Experience in real estate or property management is a bonus.

Compensation:

  • Base Salary: $52,000-$62,000 depending on experience.
  • Discretionary Annual bonus.
  • 3 weeks vacation.
  • Full company extended benefits and life insurance program.
  • On-site parking stall provided.


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