Office Management Coordinator
4 days ago
We are seeking a highly organized and detail-oriented Office Administrator to join our team at Wesrec. This is a full-time position responsible for managing front desk reception, office administration, staff support duties, and property administration and tenant services coordination.
This is an in-office position Monday to Friday 8:30am-4:30pm in a smaller office with a warm and welcoming environment. The ideal candidate will have experience in office and/or property administration, excellent customer service skills, and proficiency with computers and software including Microsoft Office.
Responsibilities:
- Manage front desk and receptionist services, greeting visitors and serving as the first point of contact for tenants and inbound calls.
- Handle phone calls, emails, and clerical tasks related to tenant services, including responding to inquiries, concerns, receiving maintenance requests and dispatching service providers.
- Coordinate tenant move-ins/outs, manage keycards, and arrange property showings with potential tenants and contractors.
- Assist with real estate tasks, including organizing property documents, collecting information from MLS, and coordinating media for marketing materials.
Office Administration and Staff Support:
- Manage staff scheduling, track work and vacation calendars, and coordinate staff lunches and functions.
- Maintain tenant and supplier contact information, organize room keys, and handle document filing (both physical and digital).
- Perform general clerical duties, including scheduling appointments, ordering office supplies, managing mail, collecting business expenses, booking travel and accommodation.
- Assist the accountant with cheque deposits, organizing invoices, and managing Visa statements.
- Coordinate with IT support, troubleshoot tech issues, and liaise with external IT service providers.
- Assist with special deliveries, mail, and courier arrangements, and occasionally cover duties for the Executive Assistant.
Requirements:
- Experience in Office and/or Property Administration.
- Good customer service skills, with a professional and positive attitude.
- Reliable, self-motivated, organized, and prompt individual.
- Resourcefulness, basic research skills, and general proficiency with computers and software including Microsoft Office.
- Adaptable mindset, as this is a smaller office, staff generally have more variety in their workloads.
- Experience in real estate or property management is a bonus.
Compensation:
- Base Salary: $52,000-$62,000 depending on experience.
- Discretionary Annual bonus.
- 3 weeks vacation.
- Full company extended benefits and life insurance program.
- On-site parking stall provided.
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