Administrative Operations Coordinator
3 days ago
Web Freight Inc is seeking an experienced Administrative Operations Coordinator to join our team. This role will play a key part in ensuring the smooth operation of our administrative functions, providing exceptional support to our staff and stakeholders.
Job DescriptionWe are looking for a highly organized and efficient individual who can manage multiple tasks, prioritize deadlines, and maintain attention to detail. The successful candidate will have excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues, clients, and external partners.
Key Responsibilities:- Manage and coordinate administrative procedures, ensuring seamless execution and compliance with established policies and procedures.
- Develop and implement effective systems and processes to improve efficiency, productivity, and customer satisfaction.
- Provide exceptional support to senior management, teams, and clients, responding to queries, resolving issues, and escalating concerns as necessary.
- Maintain accurate records, databases, and files, ensuring confidentiality and adherence to data protection protocols.
- Assist in the preparation of reports, presentations, and other materials, utilizing MS Office Suite (Excel, Word, PowerPoint) and other software applications as required.
- Oversee and coordinate office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
- Collaborate with colleagues to identify areas for improvement, implementing changes and monitoring their impact on operations.
- Bachelor's degree in Business Administration, Communications, or related field.
- 7 months to less than 1 year of experience in an administrative role, preferably in a fast-paced environment.
- Excellent organizational, time management, and problem-solving skills.
- Strong communication, interpersonal, and teamwork abilities.
- Proficient in MS Office Suite (Excel, Word, PowerPoint), with experience using other software applications an asset.
The successful candidate will work in a dynamic, fast-paced environment with a diverse team of professionals. They will be required to work independently, as well as collaboratively, with minimal supervision.
Compensation and Benefits:Web Freight Inc offers a competitive salary range of $45,000 - $60,000 per annum, depending on experience. Additionally, the company provides group insurance benefits, a permanent work term, and a 35-hour workweek.
Language and Work Hours:The primary language of work is English, and the successful candidate must be proficient in this language. The standard work hours are 35 hours per week, with occasional flexibility required to meet business needs.
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