Executive Assistant to the Executive Director

5 days ago

Agassiz, Canada Seabird Island Band Full time
{"title": "Senior Executive Assistant", "description": "Job Summary

We are seeking a highly skilled and organized Senior Executive Assistant to provide administrative support to the Executive Director and other senior management staff. The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.

Key Responsibilities
  • Provide administrative support to the Executive Director and other senior management staff, including scheduling appointments, preparing reports, and coordinating meetings.
  • Develop and maintain accurate and up-to-date records and databases, including personnel files, meeting minutes, and other relevant documents.
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars, and ensure that all necessary documentation is completed.
  • Prepare and distribute meeting materials, including agendas, minutes, and supporting documents.
  • Provide exceptional customer service to internal and external stakeholders, including responding to phone calls, emails, and other inquiries in a timely and professional manner.
  • Develop and implement administrative procedures and systems to improve efficiency and productivity.
  • Collaborate with other departments to ensure seamless communication and coordination.
Requirements
  • 3-5 years of experience in an administrative role, preferably in a senior management position.
  • Excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Knowledge of First Nations culture, history, and traditions is an asset.
What We Offer
  • A competitive salary and benefits package.
  • Opportunities for professional development and growth.
  • A dynamic and supportive work environment.
  • A chance to work with a talented and dedicated team.
", "lang_code": "en-US"}

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