Executive Assistant to Director of Education
2 days ago
We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the Director of Education. The successful candidate will be responsible for coordinating meetings, preparing documents, and maintaining accurate records.
Key Responsibilities- Coordinate all internal and external meetings for the Director of Education, including room bookings, meal arrangements, and agenda preparation.
- Maintain a computerized filing system and assist the Director with implementing electronic office systems.
- Attend all meetings designated by the Director and provide general office support as needed.
- Prepare, draft, and finalize confidential documents, such as memoranda, meeting minutes, and letters.
- Ensure confidential files and registries are kept in an orderly and secure manner.
- Monitor deadlines, task completion, and related administrative matters.
- Assist with financial matters for assigned programs, including timesheets, expenses, and budgets.
- Respond to general inquiries and redirect telephone calls to appropriate staff.
- Provide communications to the Executive Director, Principal's team, Directors, and other key contacts.
- Certificate or Diploma in Business Administration or related post-secondary certification(s).
- 3-5 years or more related experience in progressively more senior secretarial positions.
- Strong leadership and interpersonal skills, including time management, organizational, planning, and people skills.
- Punctuality, trustworthiness, and ability to work independently to complete assigned tasks.
- Ability to balance competing priorities, multitask, and work under pressure.
- Knowledge of collecting and analyzing data, and ability to produce reports.
- Able to demonstrate flexibility and creativity when called upon.
- Extended health and dental benefits.
- Accrued vacation and sick time.
- Pension plan with matching employer contributions.
- Access to internal training programs, professional development, and skill enhancement.
- Collaboration with an interdisciplinary teaching team.
- Equitable hourly rates in accordance with collective agreements.
- Casual dress code.
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Executive Assistant to Director of Education
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Agassiz, Canada Seabird Island Band Full timeJob SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the Director of Education. The successful candidate will be responsible for coordinating meetings, managing schedules, and maintaining accurate records.Key ResponsibilitiesCoordinate all internal and external meetings for the Director of...
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Executive Assistant to Director of Education
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Agassiz, Canada Seabird Island Band Full timeJob SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the Director of Education. The successful candidate will be responsible for coordinating meetings, managing schedules, and maintaining accurate records.Key ResponsibilitiesCoordinate all internal and external meetings for the Director of...
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Agassiz, Canada Seabird Island Band Full time{"title": "Senior Executive Assistant", "description": "Job SummaryWe are seeking a highly skilled and organized Senior Executive Assistant to provide administrative support to the Executive Director and other senior management staff. The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively in...
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Agassiz, Canada Seabird Island Band Full time{"title": "Senior Executive Assistant", "description": "Job SummaryWe are seeking a highly skilled and organized Senior Executive Assistant to provide administrative support to the Executive Director and other senior management staff. The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively in...
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Agassiz, Canada Seabird Island Band Full timePosition Overview As a vital member of the Education Department, the Executive Assistant will provide essential support to the Director of Education. This role encompasses a variety of responsibilities including financial management, preparing briefings, organizing schedules, and overseeing communications. The Executive Assistant will also contribute to...
