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Executive Assistant to Director of Education
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Agassiz, Canada Seabird Island Band Full timeJob Title: Executive Assistant to Director of EducationSeabird Island Band is seeking a highly organized and detail-oriented Executive Assistant to support the Director of Education. This is a unique opportunity to work in a dynamic and collaborative environment, contributing to the success of our Education Department.Key Responsibilities:Coordinate internal...
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Agassiz, Canada Seabird Island Band Full timeJob SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to support the Director of Education in our Education Department. The successful candidate will provide administrative support, coordinate meetings, and maintain accurate records.Key ResponsibilitiesCoordinate all internal and external meetings for the Director of Education,...
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Executive Assistant to the Executive Director
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Executive Assistant to Director of Education
2 months ago
We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the Director of Education. The successful candidate will be responsible for coordinating meetings, managing schedules, and maintaining accurate records.
Key Responsibilities- Coordinate all internal and external meetings for the Director of Education, including room bookings, meal arrangements, and agenda preparation.
- Maintain a computerized filing system and assist the Director with implementing electronic office systems.
- Attend all meetings designated by the Director and provide general office support as needed.
- Prepare, draft, and finalize confidential documents, such as memoranda, meeting minutes, and letters.
- Ensure confidential files and registries are kept in an orderly and secure manner.
- Monitor deadlines, task completion, and related administrative matters.
- Assist with financial matters for assigned programs, including timesheets, expenses, and budgets.
- Respond to general inquiries and redirect telephone calls to appropriate staff.
- Provide communications to the Executive Director, Principal's team, Directors, and other key contacts.
- Stay informed and up-to-date on matters before the Director of Education.
- Certificate or Diploma in Business Administration or related post-secondary certification(s).
- 3-5 years or more related experience in progressively more senior secretarial positions.
- Strong leadership and interpersonal skills, including time management, organizational, planning, and people skills.
- Punctuality, trustworthiness, and ability to work independently to complete assigned tasks.
- Ability to balance competing priorities, multitask, and work under pressure.
- Knowledge of collecting and analyzing data, and ability to produce reports.
- Able to demonstrate flexibility and creativity when called upon.
- Extended health and dental benefits.
- Accrued vacation and sick time.
- Pension plan with matching employer contributions.
- Access to internal training programs, professional development, and skill enhancement.
- Collaboration with an interdisciplinary teaching team.
- Equitable hourly rates in accordance with collective agreements.
- Casual dress code.
Seabird Island Band is a community-driven organization committed to supporting the well-being of our members and the community. We are passionate about creating a positive and inclusive work environment that values diversity and promotes growth and development.
