Administrative Assistant

2 weeks ago


Yarmouth, Nova Scotia, Canada Nova Scotia Community College Full time
Job Summary: We are seeking an experienced Administrative Assistant to provide administrative support to our team at Nova Scotia Community College. The successful candidate will be responsible for managing budgets and trial balances, creating flyers for advertising workshops, managing workshop participants' payments/receipts, managing website, managing workshop room bookings, managing center resources and tracking resource loans, answering phones and providing related information, and other sundry clerical duties.

Responsibilities:
• Manage budgets and trial balances
• Create flyers for advertising workshops
• Manage workshop participants' payments/receipts
• Manage website
• Manage workshop room bookings
• Manage center resources and track resource loans
• Answer phones and provide related information
• Perform other sundry clerical duties

Qualifications:
• Post-secondary certificate or diploma in Business or Administrative Professional/Office Administration
• Minimum of two years' recent and related experience in a fast-paced office environment
• Recognized equivalency of a high school diploma with significant (10+) years of administrative experience
• Occupational experience in early childhood education considered an asset
• Occupational experience in the following areas considered an asset:
• Front-line customer service role in a post-secondary institution
• Operating Point of Sale systems
• Handling cash, debit, and credit card transactions
• Familiarity with and comfort using computer applications such as the Microsoft Office Suite including Outlook/email and Microsoft Teams
• Experience in training/facilitation preparation considered an asset
• Experience supporting/providing service to students and prospective students considered an asset

Relevant Skills and Knowledge:
• Commitment to inclusion, diversity, equity, accessibility, and anti-racism
• Excellent interpersonal skills and ability to interact at all levels of an organization
• Superior customer service skills and ability to create a relationship of trust beyond the immediate interaction
• Strong team working skills and ability to contribute positively to a team environment
• Specific technical occupational knowledge and skill in most office equipment
• Problem solving and critical thinking skills
• Strong communication skills
• Excellent coordination skills specifically related to planning training workshops

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