Administrative Support Specialist

4 weeks ago


Yarmouth, Nova Scotia, Canada Nova Scotia Community College Full time

Job Summary

This Administrative Assistant role is a key position within the Nova Scotia Community College, supporting the day-to-day operations of our office. The successful candidate will be responsible for managing budgets, creating promotional materials, and providing exceptional customer service to our students and staff.

Key Responsibilities

  • Manage budgets and financial transactions, ensuring accurate and timely reporting.
  • Create engaging flyers and promotional materials to advertise workshops and events.
  • Provide administrative support to our team, including answering phones, responding to emails, and maintaining our website.
  • Coordinate workshop room bookings and manage center resources, ensuring seamless event execution.
  • Assist with managing participant payments and receipts, maintaining accurate records and resolving any issues that may arise.

Qualifications and Requirements

  • A post-secondary certificate or diploma in Business or Administrative Professional/Office Administration, combined with a minimum of two years' recent and related experience in a fast-paced office environment.
  • Or, a recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
  • Occupational experience in early childhood education or related fields would be considered an asset.
  • Proficiency in Microsoft Office Suite, including Outlook/email and Microsoft Teams, is essential.
  • Experience in training/facilitation preparation and supporting/providing service to students and prospective students would be considered an asset.

Desirable Skills and Knowledge

  • Excellent interpersonal skills, with the ability to interact at all levels of an organization.
  • Superior customer service skills, with a focus on creating a relationship of trust beyond the immediate interaction.
  • Strong team working skills, with the ability to contribute positively to a team environment.
  • Specific technical occupational knowledge and skill in most office equipment.
  • Problem-solving and critical thinking skills, with the ability to adapt to changing situations.
  • Excellent coordination skills, specifically related to planning training workshops.

What We Offer

The successful candidate will be expected to provide official transcripts to show proof of academic achievements. Candidates selected for interviews will be expected to provide at least three recent occupational references.



  • Yarmouth, Nova Scotia, Canada Yarmouth appliances and home furnishings Full time

    At Yarmouth appliances and home furnishings, we are seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for scheduling and confirming appointments, answering telephone calls and relaying messages, and maintaining office supplies and inventory.Key ResponsibilitiesScheduling and Coordination: Schedule and...


  • Yarmouth, Nova Scotia, Canada Yarmouth appliances and home furnishings Full time

    At Yarmouth appliances and home furnishings, we are seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for scheduling and confirming appointments, answering telephone calls and messages, and greeting people and directing them to contacts or service areas.The ideal candidate will have a college, CEGEP...


  • Yarmouth, Nova Scotia, Canada Yarmouth appliances and home furnishings Full time

    At Yarmouth appliances and home furnishings, we are seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for scheduling and confirming appointments, answering telephone calls and relaying messages, and ordering office supplies. Additionally, they will be responsible for greeting people and directing them...


  • Yarmouth, Nova Scotia, Canada VON Full time

    Job Summary:The Administrative Support Specialist provides scheduling and administrative support to the Senior Management Team, overseeing office administration and maintaining confidentiality in all aspects of the position.Key Responsibilities:Performs administrative support for the Senior Management Team.Manages and maintains calendars, schedules,...


  • Yarmouth, Nova Scotia, Canada VON Full time

    Job SummaryThe Administrative Assistant II provides scheduling/administrative support to their direct report, oversees office administration and maintains a high level of confidentiality in all aspects of the position.Key ResponsibilitiesPerforms administrative support for the Senior Management Team.Provides Administrative support to community corporations...


  • Yarmouth, Nova Scotia, Canada Yarmouth appliances and home furnishings Full time

    Job Title: Administrative AssistantCompany: Yarmouth Appliances and Home FurnishingsJob Summary: We are seeking an organized and detail-oriented Administrative Assistant to support our team. The successful candidate will be responsible for scheduling appointments, answering phone calls and electronic enquiries, and maintaining office supplies.Key...


  • Yarmouth, Nova Scotia, Canada Yarmouth appliances and home furnishings Full time

    Job Title: Administrative AssistantAbout the Role: We are seeking an organized and detail-oriented Administrative Assistant to join our team at Yarmouth Appliances and Home Furnishings. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including scheduling appointments, answering phone calls and...


  • Yarmouth, Nova Scotia, Canada Nova Scotia Community College Full time

    Job SummaryThis Administrative Assistant role at Nova Scotia Community College is responsible for providing administrative support to the team. The successful candidate will be responsible for managing budgets and trial balances, creating flyers for advertising workshops, managing workshop participants' payments/receipts, managing the website, managing...


  • Yarmouth, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    Role OverviewNova Scotia Health and IWK Health are dedicated to delivering exceptional healthcare services across Nova Scotia. As a Medical Support Specialist, you will play a vital role in supporting the Infectious Disease Prevention & Management team.About the OpportunityUnder the direction of the Manager, Infectious Disease Prevention & Management, you...


  • Yarmouth, Nova Scotia, Canada VON Full time

    Job Description SummaryThe Administrative Assistant II provides scheduling and administrative support to their direct report, overseeing office administration and maintaining confidentiality in all aspects of the position.Key ResponsibilitiesPerforms administrative support for the Senior Management Team.Provides administrative support to community...


  • Yarmouth, Nova Scotia, Canada Nova Scotia Community College Full time

    We are seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team at Nova Scotia Community College.This is a full-time position with an estimated salary of $45,000-$55,000 per year, depending on qualifications and experience.Job Description:The successful candidate will be responsible for providing administrative...


  • Yarmouth, Nova Scotia, Canada Nova Scotia Community College Full time

    About the PositionThis role is a key member of our administrative team, responsible for providing exceptional support to students and faculty. The successful candidate will be highly organized, efficient, and possess excellent communication skills.Job DescriptionWe are seeking an experienced Administrative Assistant to join our team at Nova Scotia Community...


  • Yarmouth, Nova Scotia, Canada Juniper House Full time

    Job Title: Crisis Support SpecialistJob Summary:We are seeking a skilled Crisis Support Specialist to join our team at Juniper House. The ideal candidate will have a strong background in providing support services to individuals in crisis, with a focus on emotional well-being and stability.Key Responsibilities:Provide emotional support and guidance to...


  • Yarmouth, Nova Scotia, Canada Ultramar Full time

    About the OpportunityWe are seeking a reliable and safety-focused individual to join our team as a Fuel Delivery Support Specialist. This role is ideal for someone who enjoys working outdoors and providing excellent customer service.


  • Yarmouth, Nova Scotia, Canada Nova Scotia Community College Full time

    Job Summary: We are seeking an experienced Administrative Assistant to provide administrative support to our team at Nova Scotia Community College. The successful candidate will be responsible for managing budgets and trial balances, creating flyers for advertising workshops, managing workshop participants' payments/receipts, managing website, managing...


  • Yarmouth, Nova Scotia, Canada Yarmouth appliances and home furnishings Full time

    About the Role:At Yarmouth appliances and home furnishings, we are seeking a detail-oriented and organized individual to fill the position of Administrative Assistant. As a key member of our team, you will be responsible for providing exceptional administrative support to our staff and management.Responsibilities:Schedule and confirm appointments and...


  • Yarmouth, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityThe Healthcare Support Specialist provides direct, hands-on care to patients based on their needs and program/unit requirements. As a member of the collaborative care team, this role supports patients' activities of daily living and instrumental activities of daily living. The Healthcare Support Specialist reinforces patient and family...


  • Yarmouth, Nova Scotia, Canada Ultramar Full time

    Ultramar's VisionWe are committed to providing equal opportunities to all applicants and strive to create a culture of diversity, equity, and inclusion.About the RoleThis is an exciting opportunity to join our team as a Fuel Delivery Support Specialist. As a key member of our delivery team, you will provide support and assistance to our fuel truck drivers by...


  • Yarmouth, Nova Scotia, Canada The Government of Nova Scotia Full time

    About the RoleAs a Child Support Specialist with The Government of Nova Scotia, you will play a vital role in providing support to children, youth, and families connected to the Child and Family Wellbeing program.Key ResponsibilitiesDevelop strategies to provide knowledge, tools, and guidance to families and youth to support independent living and meet their...


  • Yarmouth, Nova Scotia, Canada Ultramar Full time

    About the RoleWe are seeking a Branch Operations Specialist to support our day-to-day branch operations, including customer-facing responsibilities, inventory management, and administrative tasks.Key ResponsibilitiesSupport office team with customer-facing responsibilities, such as call handling, front counter service, order taking, and account...