Administrative Support Specialist
4 weeks ago
Job Summary
Job Description
Key Responsibilities
- Provide administrative support to the Philanthropic Services business unit by processing requests, managing files, and coordinating with stakeholders.
- Process gifts of cash and securities, prepare follow-up documentation, and facilitate grant disbursement requests.
- Assist in the collection and coordination of information to ensure foundation operations and charitable gift fund administration are carried out in accordance with program documents, legislation, and client needs.
- Leverage technology to maximize efficiencies and ensure files are appropriately documented.
- Ensure client expectations are met by respecting key deliverables and timelines.
- Perform other office, clerical, and support duties as required.
Requirements
Must Have
- 2-5 years related general administration, charitable foundation, and processing experience preferred.
- Ability to work independently in a fast-paced, high-volume environment and within deadlines.
- Attention to detail and multi-tasking skills.
- Client servicing or donor servicing experience, preferably within a financial services institution or charitable organization.
Nice to Have
- French language speaking and writing proficiency an asset.
- Previous experience within the charitable sector an asset.
- Previous experience in a wealth management firm administration.
- Comfort working within process workflow-based tasks and on a multidisciplinary team.
Benefits
- A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.
- Leaders who support your development through coaching and managing opportunities.
- Ability to make a difference and lasting impact through the type of work performed.
- Work in a dynamic, collaborative, progressive, and high-performing team.
- Flexible work/life balance options.
- Opportunities to do challenging work.
- Opportunities to take on progressively greater accountabilities.
At Undisclosed, we value diversity and inclusion for innovation and growth.
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