Administrative Assistant

4 weeks ago


Kamloops, British Columbia, Canada Arrow Transportation Systems Inc Full time

Job Summary

Arrow Transportation Systems Inc is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant - Accounts Payable and Payroll Coordinator, you will be responsible for ensuring the smooth and efficient flow of information related to Accounts Payable and Payroll within the division.

Key Responsibilities

  • Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, payroll, and purchase orders in the appropriate computer systems.
  • Calculate, prepare, and issue documents related to accounts such as invoices, inventory reports, account statements, and other financial statements using computerized and manual systems.
  • Ensure all information pertaining to payables including TMT information and regular Teamsters payments are audited and reflected accurately.
  • Perform comprehensive reconciliations of accounts including pension, health & welfare, Union dues and Arrow Star maintenance.
  • Comply with all rules and regulations, protocols, and established metrics.
  • Prepare analysis and/or reports as required by division, internal and/or external customers.
  • Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e., required Teamsters paperwork where applicable).
  • Ensure all files are organized and maintained and all office processes are streamlined for the most efficient and effective operation.
  • Order office supplies, service office equipment and arrange for servicing in the case of major repairs.
  • Provide internal and external Customer Service excellence.
  • Perform clerical duties such as word processing, maintaining filing and record systems, emailing and photocopying.
  • Process incoming and outgoing mail.
  • Respond to telephone, in person or electronic enquiries or forward to appropriate person.
  • Provide general information to clients and the public.
  • Ensure full compliance with safety policy and procedures. When applicable, identify hazards and bring potential safety compliance gaps to the attention of Senior Management.
  • May be asked to get involved in operations administration and lower-level operating duties when required by the Manager.

Requirements

  • Understanding of and 3-5 years experience with the accounting cycle i.e., Accounts Payable, Accounts Receivable, Payroll, Month End and Year End processes.
  • Relevant post-secondary courses, diploma, or degree an asset.
  • Excellent alphanumeric keyboarding skills.
  • Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e., Arrow custom applications, Office 365, etc.
  • Strong concern for the accuracy and quality of work.
  • Internal and external customer service skills.
  • Problem Solving ability.
  • Proven Initiative.
  • Strong safety mindset.
  • Quality oriented.
  • Needs to be responsible, accountable, and dependable.
  • Demonstrates effective communication skills both verbally and written.
  • Strong work ethic and positive team attitude.
  • Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment.
  • Ethics and Integrity.
  • Organizational skills and keen attention to detail.
  • Professional appearance/demeanor whether in person, via email or on the telephone.


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