EHS Administrator
3 weeks ago
Job Summary:
This EHS Administrator role is based in Toronto and reports to the Alstom EHS Project Manager. The successful candidate will play a vital part in assisting local management with day-to-day administration and continuity of the Health & Safety Management System and Environmental Management System.
Key Responsibilities:
Administrative Duties
- Ensure an updated digital and non-digital safety information board is maintained.
- Prepare attendance lists and meeting minutes for various meetings.
- Prepare Joint Health & Safety Committee (JHSC) Meetings packages and minutes.
- Support EHS training bookings, scheduling, facility arrangements.
- Assist in planning and development of events (safety stand down meetings, EHS campaigns) and their respective contractual requirements.
- Review and document control of submitted inspections, incidents, and meetings.
- Assist in preparing various monthly KPIs, monthly reports, statistics.
- Maintain employee training proof of training, training expiry, and training matrix.
- Support desk and field audits.
- Support the administration of health and safety claims.
- Manage the EHS general inbox and inquiries.
- Follow up and electronic archiving all EHS documents.
- Support the EHS team in all administrative tasks where necessary.
Office Health and Safety
- Conduct office EHS inspections (e.g., first aid kits, fire extinguishers, AED, etc).
- Develop and maintain office risk assessments.
- Participate in improving office ergonomics.
- Participate in the Project JHSC, mental health committee, and other Alstom initiatives.
- Support the implementation of EHS management systems.
- Develop and transmit EHS short communications, newsletters, etc.
- Support in building/delivering training programs.
- Occasional site visits/safety inspections for professional development/program understanding.
- Support office staff in EHS matters.
PPE & Safety Supply Inventory Management
- Support all teams in PPE and Safety Supply Inventory procurement: sourcing, placing orders, receiving, storing, monitoring inventory, supporting billing, and providing PPE to workers.
- Monitor PPE and Safety Supply Inventory for annual recertification.
Requirements:
- Completion of formal university or college education.
- Experience between 1-3 years in Environmental, Health and Safety.
- Experience in the Construction industry is an asset.
- Excellence in Microsoft Office Suites and agility to learn and use other software systems.
- Knowledge of Canadian EHS legislation.
- Ability to travel to construction sites to support EHS & site teams occasionally.
- Developed soft skills: takes initiative, a self-starter, teamwork, people skills, oral and written communications, service-minded.
- Responsible and honest.
- Strong organizational skills with the ability to prioritize and multi-task.
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