Administrative Assistant

6 months ago


Toronto, Canada Broadleaf Group Full time

_**Purpose of the Job**_

As part of the Administrative Assistant duties, the responsibility of this post is to provide an efficient and effective administration service, covering the areas of record keeping, cost control and report preparation.
- **Key responsibilities**_
- Provide an efficient and effective administration service to the site Manager and other cross function units.
- Manage the business Time & Attendance management system
- Undertake administrative duties as specified by the PI Manager, including organizing and taking minutes, travel & hotel booking, lunch order and meeting room requests.

Assist the MOD Coordinator and Supervisor for planning - manage planning and work closely with superviosr,manager and MOD controler to plan weekly and monthly tasks
- To produce & distribute reports, KPIs and Periodic reports and update weekly KPI's, MORs
- To be responsible for processing Payroll, Agency timesheets, Monthly working hours and monthly invoice checks for Finance
- Manage the site budget, place order for stationary, tools etc.
- To perform a range of administrative duties including, but not limited to; photocopying, mailing, dealing with queries, and greeting guests
- To be responsible for Time & Attendance, update shift reports using correct WBS Annual leave & Sickness management - ALISTA,KRONOS
- Actively promote & support 5S
- Provide support & Cover as and when required at all RS&S sites
- Provide support to HR department regarding employees, including medicals, new starters, personnel files
- Create and close the Workorder in timely manner using MAXIMO
- Manage the configuration of the Asset and work closely with inventory team track the asset and relocation of asset if needed
- Perform PO and PR creation follow up with procurement and perform GR using Baseware, Ariba
- Schedule team building activities, team lunch, Volunteer activities etc.
- EHS Safety follow up & update with our EHS leader, safety training reminder and booking for training
- Key person to follow the chargeback, FAC and warranty status.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: Up to $25.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative Assistant: 3 years (preferred)
- SAP: 1 year (preferred)



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