Safety Administrator for a Dynamic Team

2 weeks ago

Toronto, Ontario, Canada Alstom Full time

Alstom, a global leader in the rail industry, is seeking a skilled Environmental Health and Safety (EHS) Administrator to join its team. This role offers an exciting opportunity to contribute to the success of the GO Expansion project, which aims to transform the collective mobility of the Greater Toronto and Hamilton areas.

About Alstom

We understand transport networks and what moves people. Our diverse customers benefit from our broadest portfolio in the industry, spanning high-speed trains, metros, monorails, trams, turnkey systems, services, infrastructure, signalling, and digital mobility. With over 80,000 colleagues worldwide, we're dedicated to greener and smarter mobility.

Job Description

This EHS Administrator position is based in Toronto and reports to the Alstom EHS Project Manager. The successful candidate will play a crucial role in assisting local management with day-to-day administration and continuity of the Health & Safety Management System and Environmental Management System. Key responsibilities include:

Administrative Duties
  • Ensure an updated digital and non-digital safety information board
  • Prepare attendance lists and meeting minutes for various meetings
  • Prepare Joint Health & Safety Committee (JHSC) Meetings packages and minutes
  • Support EHS training bookings, scheduling, facility arrangements
  • Assist in planning and development of events (safety stand down meetings, EHS campaigns) and their respective contractual requirements
  • Review and document control of submitted inspections, incidents, and meetings
  • Assist in preparing various monthly KPIs, monthly reports, statistics
  • Maintain employee training proof of training, training expiry, and training matrix
  • Support desk and field audits
  • Support the administration of health and safety claims
  • Manage the EHS general inbox and inquiries
  • Follow up and electronic archiving all EHS documents
  • Support the EHS team in all administrative tasks where necessary
Office Health and Safety
  • Conduct office EHS inspections (e.g., first aid kits, fire extinguishers, AED)
  • Develop and maintain office risk assessments
  • Participate in improving office ergonomics
  • Participate in the Project JHSC, mental health committee, and other Alstom initiatives
  • Support the implementation of EHS management systems
  • Develop and transmit EHS short communications, newsletters
  • Support in building/delivering training programs
  • Occasional site visits/safety inspections for professional development/program understanding
  • Support office staff in EHS matters
PPE & Safety Supply Inventory Management
  • Support all teams in PPE and Safety Supply Inventory procurement: sourcing, placing orders, receive, store, monitor inventory, support billing, and providing PPE to workers
  • Monitor PPE and Safety Supply Inventory for annual recertification

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