Administrative Support Specialist
2 weeks ago
The Municipal Administrator role is a key position within the shíshálh Nation, supporting the SNGD Manager in various administrative tasks.
The successful candidate will be responsible for preparing agendas, minutes, reports, and distributing associated information for SNGD and Advisory Council meetings. Additionally, they will provide project management support by using computer systems and applications to input, track, and update tasks.
The main goal of this position is to ensure that the manager and other staff are provided with administrative support to operate effectively and efficiently.
Key Responsibilities:
- Review and recommend updates to SNGD laws, working closely with the SNGD Manager and obtaining legal advice as required.
- Assist with preparing RFPs and contracts for services provided to SNGD.
- Represent the interests of SNGD by attending meetings such as Sewer Commission, Local Government meetings, UBCM, AVICC, etc., as required and requested.
- Support the Advisory Council by providing information and following up on issues as requested.
- Maintain SNGD files, including a confidential records management/filing system that enables expedient retrieval of organizational documents, records, and reports.
- Maintain a department calendar to track and coordinate meetings, work demands, and critical dates/deadlines.
- Review and prioritize incoming correspondence directed to the SNGD Manager, rerouting or copying as appropriate.
- Prepare professional and confidential correspondence, memos, and documents as requested.
Qualifications and Skills:
- Administration, Legal Assistant, or Business Administration Certificate or equivalent; Diploma preferred.
- Certification in Local Government Administration or equivalent work experience preferred.
- Two (2) years of administrative assistant experience supporting management and teams, preferably within a First Nations environment.
- Experience working with various office systems and equipment.
- Knowledge of shíshálh Nation programs and services or willingness to learn.
- The ability to be aware of and understand the Nation's Self-Government Agreement, Constitution, Community, and Strategic Plan is a must.
- Previous experience with municipality government, legislation interpretation and application, bylaw drafting, researching, property tax, grant writing, budgeting, and customer service.
- Experience writing reports and taking minutes and all aspects of coordinating meetings.
- Effective verbal and written communication skills. Excellent organizational skills.
- Ability to maintain a high level of accuracy and confidentiality.
- Able to submit an acceptable Criminal Records Check before the start date.
- A valid driver's license, with a clean driver's abstract, is an asset.
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