Office Manager

1 week ago

Belleville, Ontario, Canada The Salvation Army Full time
Job Description

The Salvation Army is seeking a highly skilled and experienced Administrative Coordinator to join our team. As a key member of our support services team, you will play a vital role in ensuring the smooth operation of our administrative functions.

Key Responsibilities:
  • Administrative Support: Provide administrative support to the various departments within The Salvation Army, including Community & Family Services and the Corps (Church).
  • Database Management: Build and maintain databases, including employee information, contact lists, and hours worked.
  • Financial Management: Collect and input statistics into The Salvation Army Management Information System – S.A.M.I.S., and perform various accounting duties such as issuing tax receipts and handling petty cash.
  • Communication: Draft and type correspondence, check typing for accuracy, sort and prioritize assignments within general guidelines.
  • Property Management: Maintain current fixed asset inventory, ensure adequate insurance coverage, and oversee the administration aspect of all Ministry Unit property.
  • Business Operations: Perform various accounting duties, participate in counting money received during the annual Kettle Campaign, and prepare information to submit to Accounting Operations for annual Charity Return filings.
  • Payroll and Benefits: Provide ongoing management and archiving of personnel files, ensure accurate and timely input of employees' hours, and track vacation, sick leave, and assist employees with benefit inquiries.
Requirements:
  • Education: Completion of a Community College program, preferably in Administration, Business Administration, or a related field.
  • Experience: Minimum of three (3) years of prior related experience and working knowledge of payroll, senior administrative experience, general accounting experience, and use of office equipment/tools.
  • Skills and Capabilities: Typing speed of 50 words per minute, adaptable, proactive, and a self-starter, ability to maintain information in confidence and exercise good judgment, and proficiency in all Microsoft Office products.
Working Conditions:
  • This is a permanent full-time position based on 35 hours per week.
  • Ability to lift/move more than 10 lbs.
  • Working environment is typically in the office in generally agreeable conditions.
  • Some travel is required.

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