Office Coordinator

4 weeks ago

Belleville, Ontario, Canada Lise Allin Insurance and Estate Planning Services Full time
Job Overview

We are seeking a dedicated Administrative Assistant to support our operations at Lise Allin Insurance and Estate Planning Services. This role is essential in ensuring the smooth flow of information and maintaining organizational efficiency.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English or French
  • Work Hours: 30 to 44 hours per week
QualificationsEducation
  • Completion of a college, CEGEP, or other non-university certificate or diploma program of 1 to 2 years
  • Equivalent experience may be considered
Work Environment
  • Insurance sector
Key Responsibilities
  • Facilitate communication within the team
  • Assess daily operations for efficiency
  • Manage incoming mail and materials
  • Develop and enforce office policies and procedures
  • Document and prepare minutes for meetings, seminars, and conferences
  • Establish and maintain office routines
  • Coordinate and confirm appointments
  • Oversee contract management
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Supervise report preparation
  • Order and manage office supplies
  • Organize travel arrangements and itineraries
  • Welcome visitors and direct them appropriately
  • Type and proofread various documents
  • Conduct data entry tasks
  • Provide exceptional customer service
  • Maintain and manage digital databases
  • Plan, organize, direct, control, and evaluate daily operations
Technical Skills
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and MS Access
Specialization
  • Experience with life insurance products
  • Focus on financial planning
Work Conditions
  • Ability to work independently in a fast-paced environment
  • Capable of working under pressure with attention to detail
  • Manage a large workload with minimal supervision
Personal Attributes
  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Adaptable and organized
  • Team-oriented with a client-focused approach
  • Reliable and accountable
  • Effective time management skills
  • Quick learner with a commitment to due diligence
Experience
  • 1 to less than 2 years of relevant experience

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