Program Administrator Specialist

2 days ago

Toronto, Ontario, Canada Toronto Foundation for Student Success Full time

Toronto Foundation for Student Success is a thriving organization that makes a direct, positive impact on the lives of children and youth across Toronto.

We are seeking a Program Administrator Specialist to join our team in Scarborough. In this role, you will play a vital part in ensuring the smooth operation of our beyond 3:30 and Clinics programs through exceptional administrative and operational support.

The ideal candidate is detail-oriented, highly organized, and capable of managing multiple tasks while maintaining accuracy and efficiency.

  • Maintain accurate data entry and upkeep of data management systems for both beyond 3:30 and clinics
  • Verify and maintain accurate records (OEN, school-registration, contact information) within the TDSB Tracking Tool
  • Input data for the visual acuity testing results and screening outcomes
  • Manage the migration of student data into CDS
  • Maintain network drive files, including success stories, photographs, video clips
  • Ensure complete and accurate beyond 3:30 registration & attendance records
  • File monthly online reports to Ministry of Tourism, Culture & Sports (MTCS)
  • Create and manage SharePoint and OneDrive infrastructure for efficient sharing and submission of beyond 3:30 program documents
  • Leverage online platforms to enable program operation
  • Ongoing communication with Program Managers to ensure accuracy of records
  • Reconcile programs' monthly expense reports
  • Schedule and coordinate meetings, interviews, appointments, events, and other activities
  • Prepare documents, forms, schedules, letters as required
  • Complete purchasing requests for office supplies, clinic supplies, printing, and other occasional items
  • Support the GSS Program administratively as required
  • Maintain the supply and inventory list for programs
  • Delivery of supplies to program sites as needed

This position offers a salary range of $55,000 to $60,000 per year, plus three weeks' vacation and benefits. The regular work hours are Monday to Friday, 35 hours per week.

Required Skills and Qualifications:

  • Minimum 4 years' administrative work experience
  • Some post-secondary education in Administration or a relevant field
  • Ability to maintain complete and accurate data records, and ability to quickly learn new software
  • Excellent computer proficiency (MS Office – Word, Excel and Outlook)
  • Access to a vehicle, valid driver's licence and clean driver's abstract
  • Ability to travel to different program sites across the city as required
  • Strong communication and interpersonal skills
  • Exceptional organizational skills and attention to detail
  • Demonstrated ability to work effectively alone and in a team
  • Ability to lift 25 pounds
  • Valid vulnerable sector screening police clearance
  • Knowledge and experience in after-school and community programs is a great asset

Benefits: Three weeks' vacation and benefits.

Location: Scarborough, based at 200 Poplar Road. This position is eligible to participate in the hybrid/remote work program, and some travelling to program sites is required.

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