Executive Office Coordinator

4 weeks ago


Richmond BC, Canada The Chopped Foods Full time
Overview:
The Chopped Foods is a dynamic company seeking an exceptional Executive Office Coordinator to support our growing team. As the first point of contact, this role plays a vital part in maintaining efficient operations across our network.

Salary: $55,000 - $65,000 per annum

Job Description:
Key Responsibilities:
- Ensure seamless administrative operations by managing daily office tasks.
- Organize and maintain physical and digital filing systems for accurate record-keeping.
- Oversee office supplies, including ordering and inventory management.
- Serve as the primary point of contact for phone calls, emails, and in-person inquiries.
- Schedule appointments, meetings, and events for team members and executives efficiently.
- Arrange travel plans and itineraries, including booking flights and accommodations.
- Coordinate seminars, conferences, and other company events with precision.
- Record and prepare meeting minutes for accurate documentation and follow-up on action items.
- Provide excellent customer service by addressing inquiries and concerns from customers and franchisees promptly.
- Manage telephone calls, messages, and electronic communications efficiently.
- Perform data entry and compile statistics and information for reports accurately.
- Maintain a digital database with up-to-date records for reference.

Required Skills and Qualifications:
- Proven experience as an Administrative Assistant or in a similar role with strong organizational skills.
- Excellent communication skills, both written and verbal, with the ability to multitask and prioritize effectively.
- Proficient in MS Office Suite and familiarity with office management software.
- Ability to handle confidential information with discretion and maintain professionalism at all times.
- Exceptional customer service and interpersonal skills with a focus on delivering a positive experience.
- Basic understanding of bookkeeping and budget management principles.

Benefits:
- Opportunities for professional growth and development within a fast-growing company that values teamwork, integrity, and a positive work environment.
- Competitive salary and benefits package designed to support employees' well-being and success.

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