Office Administrator

4 weeks ago


Vancouver BC, Canada Insight Global Full time

Job Description

Insight Global is looking for an Office Administrator to join our client in the construction material industry on a full-time, permanent basis, local to the Vancouver, BC area. The Office Manager is responsible for planning and overseeing all administrative support and office services for the company. This includes coordinating and communicating office activities, reception duties, shipping and receiving, contract management, supplies and stationery, health regulations, and general troubleshooting. The Office Manager will also be responsible for the safety requirements of the organization's facilities and assets.

Job Duties

- Manage and oversee the corporate budget for office and facilities management across the organization.

- Coordinate departmental programs, such as meetings, seminars, workshops, special projects, and events.

- Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.

- Answer and manage inbound telephone inquiries.

- Arrange and attend executive team meetings;
take, distribute, and archive meeting minutes and/or diaries.

- Arrange travel accommodations for key personnel required business trips in an economical and timely fashion, including hotel bookings, car rentals, and so on.

- Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.

- Coordinate office seating arrangements for business units and assign desks, phones, and other assets as necessary.

- Assist in the management of building security, such as the assignment of keys and alarm codes for approved personnel.

- Negotiate contracts and service level agreements for third party suppliers and/or service providers.

- Manage janitorial, cleaning, repair, and maintenance service provider contracts and service level agreements.

- Coordinate and implement company-wide social events.

- Provide support to the sales and/or marketing teams by arranging logistics for trade shows and other events.

- Ensure the office facilities are in compliance with safety regulations, such as local fire codes, handicap access, and other laws.

- Communicate the organization's safety policies in accordance with applicable federal safety standards and local laws.

- Collaborate with inventory planning personnel to minimize shortages and improve inventory holdings.

- Monitor inbound/outbound shipping and receiving.


  • Office Administrator

    4 weeks ago


    Vancouver, BC, Canada Insight Global Full time

    Job Description Insight Global is looking for an Office Administrator to join our client in the construction material industry on a full-time, permanent basis, local to the Vancouver, BC area. The Office Manager is responsible for planning and overseeing all administrative support and office services for the company. This includes coordinating and...

  • Office Administrator

    4 weeks ago


    Vancouver, BC, Canada GDI Integrated Facility Services Full time

    Join the GDI Family! One provider. One solution. All your facility maintenance services. GDI provides best in class integrated, high level, facility maintenance services to the United States and Canada. We have more than 30,000 team members who contribute to the success of GDI and our customer’s businesses. With almost a century of facility service...

  • Office Administrator

    4 weeks ago


    Vancouver, BC, Canada GDI Integrated Facility Services Full time

    Join the GDI Family! One provider. One solution. All your facility maintenance services. GDI provides best in class integrated, high level, facility maintenance services to the United States and Canada. We have more than 30,000 team members who contribute to the success of GDI and our customer’s businesses. With almost a century of facility service...

  • Office Administrator

    3 weeks ago


    Burnaby, BC, Canada Wesrec Full time

    We are hiring an Office Administrator for a multi-generational family business with a long history in Burnaby’s Real Estate industry. This is a company where the owners are deeply involved with and care about the community, as well as regularly give back through generous charitable donations to hospitals and cancer research. This is an in-office position...


  • Vancouver, Canada Hong Kong Economic and Trade Office (Toronto) Full time

    Applications are invited for the post of Administrative Assistant to serve in the Vancouver Liaison Office (666 Burrard Street, Vancouver, B.C.) of the Hong Kong Economic and Trade Office (Toronto) (“HKETO (Toronto)”). HKETO (Toronto) is the official representative of the Government of the Hong Kong Special Administrative Region in Canada. The...


  • Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Order Administrator

    7 months ago


    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management and communication skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Order Administrator to support the growth and operation of our organization. The Order Administrator contributes to the...

  • Office Administrator

    4 weeks ago


    Kelowna, BC, Canada The Lignum Group Full time

    My client are looking for an Office Administrator to join their team in Kelowna! The company specializes in building envelope solutions, focusing on roofing, sheet metal, and waterproofing systems. They offer a comprehensive range of services, including design, installation, and maintenance. Their expertise lies in delivering high-quality,...

  • Office Administrator

    4 weeks ago


    Kelowna, BC, Canada The Lignum Group Full time

    My client are looking for an Office Administrator to join their team in Kelowna! The company specializes in building envelope solutions, focusing on roofing, sheet metal, and waterproofing systems. They offer a comprehensive range of services, including design, installation, and maintenance. Their expertise lies in delivering high-quality,...

  • Office Administrator

    7 months ago


    Vancouver, Canada Gillespie-Munro Inc. Full time

    This is a full-time Office Administrator role located on-site in Vancouver, BC. The Office Administrator will be responsible for day-to-day tasks including administrative assistance, communication, customer service, office administration, and using office equipment. **Qualifications** - Advanced Excel Skills - Administrative Assistance and Office...


  • Surrey, BC, Canada Dreamland Freightway Ltd. Full time

    We are seeking an experienced Administrative Officer to join our team at Dreamland Freightway Ltd. in Surrey, BC.About the RoleThe successful candidate will be responsible for providing administrative support to our office, including reviewing and evaluating new procedures, establishing work priorities, and ensuring deadlines are met.This is a unique...


  • Vancouver, Canada Aura Office Environments Full time

    **Accounting Administrator**: HYBRID VANCOUVER, BC, CANADA. PART-TIME. NOVEMBER 18, 2024 Description About Us Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is...


  • Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Office Administrator

    7 months ago


    Vancouver, Canada uBriGene Biosciences Full time

    **Job Overview**: The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves a combination of administrative, organizational, and communication tasks to support the overall functioning of the workplace. **Responsibilities**: Front Desk Operations: - Greet and welcome visitors with a...


  • Vancouver, Canada Heritage Office Furnishings Full time

    Are you good with tools? Do you enjoy working with your hands? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Office Furniture Installer for the Operations Department to support the growth and operation of our organization. If you have previous experience with systems furniture installation and are able...


  • Clearwater, BC, Canada Dr. Odinakachukwu Sandra Okuzue Inc. Full time

    **Company Overview**Dr. Odinakachukwu Sandra Okuzue Inc. is a reputable organization seeking an experienced Office Manager to oversee daily operations and ensure the smooth functioning of our office. **Job Description**We are looking for a highly organized and detail-oriented individual to manage administrative tasks, supervise staff, and maintain accurate...

  • Office Administrator

    7 months ago


    Vancouver, Canada Starlight Investments Full time

    Location - Vancouver, BC Overview Reporting to the VP Asset Management, and on behalf of the Canadian Residential, the Office Administrator will be responsible for the management of all administrative duties, calendar scheduling, internal/external communication and special projects as required. **Responsibilities**: - Provide direct administrative and...

  • Office Administrator

    7 months ago


    Vancouver, Canada Black & McDonald Limited Full time

    Black & McDonald's BC team is growing! If you are an independent, enthusiastic, and driven professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Office Administrator position is located in Vancouver and reports to the Construction Administrator (with a dotted line report to Regional HR...

  • Office Administrator

    7 months ago


    Vancouver, Canada PETERSON GROUP PROPERTI Full time

    **POSITION PURPOSE** The Office Administrator provides superior quality reception and administrative services and ensure professional and optimal organization of Peterson’s Head Office. **KEY RESPONSIBILITIES** Reception - Greeting and answering walk-in visitors and employee’s inquiries in friendly and professional manner; - Receiving and directing...


  • Vancouver, Canada Aura Office Environments Full time $30 - $35

    About Us Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also...