Office Manager
2 months ago
**Teldon Media Group (Teldon)** was established in 1969 in Vancouver, BC and our history is firmly rooted in the production of personalized promotional wall calendars - our innovative design and outstanding quality redefined the industry standard and is now the keystone of the company’s growth. With over 50 years of industry-leading expertise, Teldon works with many Fortune 500 companies and individuals throughout North America to help businesses connect with their clients, agents, dealers, and prospects.
**Position Overview**:
**What We Offer**:
- A competitive compensation package
- Extended benefits package (including medical, dental, and paramedical coverage), from day one, with no waiting period
- Annual Health Spending Account
- Employer matching RRSP program
- 3 weeks of vacation per year to start
- Monday to Friday schedule
- Onsite gym and access to a personal trainer
- Free onsite parking
- A vibrant company culture and lively office environment that values both work and play
**Key Responsibilities**:
- Oversee daily administration and facilities management for the office and manufacturing locations, maintaining high service and efficiency standards
- Manage general administration tasks, including ordering supplies, mail handling, and deliveries coordination
- Coordinate and maintain office services such as aesthetics, equipment, furniture, supplies, assets, parking, and cleaning
- Serve as the primary contact for building management, supplies, and vendors
- Organize internal and external meetings, handling logistics like room setup, technology needs, and catering
- Plan and execute company events (including office functions, team-building activities and training, holiday parties, and executive retreats), managing logistics, budgets, and deadlines, with meticulous coordination with vendors and stakeholders
- Monitor administrative expenses, inventory and budgetary controls; assist in preparing the operating budget
- Coordinate travel itineraries, accommodations, and transportation for team members and executives ensuring seamless experiences
- Identify and propose ways to improve procedures and efficiencies, researching and recommending vendors and services
- Contribute to company culture by executing initiatives set forth by senior leadership and Human Resources
- Complete additional related duties as assigned by leadership
**Required Skills & Qualifications**:
- 3+ years of experience as an Office Manager or similar role is required
- Valid BC Class 5 driver’s license with a clean abstract and a personal vehicle is mandatory for this role
- Advanced proficiency in MS Office suite (Outlook, Word, Excel, PowerPoint, SharePoint)
- Exceptional organizational and time management skills, with the ability to prioritize effectively and meet deadlines
- Strong attention to detail and problem-solving abilities, ensuring accuracy and quality in all activities
- Excellent verbal and written communication skills in English
- Strong interpersonal skills with the ability to build relationships with internal and external stakeholders
- Ability to maintain professionalism, confidentiality, handling sensitive information with discretion
- Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment
- Proactive and self-motivated with a commitment to delivering high-quality results
**Salary Range**: The salary range for this position starts from $65,000 annually. Final compensation will be commensurate with applicable experience and skill level.
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