Administrative Specialist

5 days ago

Hamilton, Ontario, Canada Ancaster Cardiology Cost Sharing Corp Full time
Job Title: Administrative Specialist

We are seeking an experienced Administrative Specialist to join our team at Ancaster Cardiology Cost Sharing Corp. As an Administrative Specialist, you will play a vital role in supporting our healthcare professionals and ensuring the smooth operation of our clinic.

Key Responsibilities:
  • Scheduling and Coordination: Schedule and confirm appointments, ensuring timely and efficient use of our healthcare professionals' time.
  • Administrative Tasks: Complete insurance and other claim forms, maintain filing systems, order supplies, and maintain inventory.
  • Office Management: Determine and establish office procedures and routines, enter and format electronically based medical reports and correspondence, and prepare spreadsheets and documents for review.
  • Confidentiality and Security: Initiate and maintain confidential medical files and records, ensuring the highest level of security and confidentiality.
  • Communication: Interpret language for individuals and small groups, providing excellent oral and written communication skills.
Requirements:
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years, or equivalent experience.
  • Language: Fluency in English, with proficiency in Spanish (Castilian) an asset.
  • Experience: 2 years to less than 3 years of experience in a similar role.
  • Computer Skills: Proficiency in MS Word, Electronic Mail, MS Excel, MS Windows, and Electronic Medical Records.
Working Conditions:
  • Work Environment: Fast-paced environment, working under pressure, with a large caseload.
  • Physical Capabilities: Ability to work in a clinic setting, with frequent standing, walking, and sitting.
Personal Suitability:
  • Accurate: High level of accuracy and attention to detail.
  • Client Focus: Excellent client service skills, with a focus on providing exceptional care.
  • Efficient Interpersonal Skills: Ability to work effectively with healthcare professionals, patients, and other stakeholders.
  • Excellent Oral Communication: Strong communication skills, with the ability to interpret language for individuals and small groups.
  • Excellent Written Communication: Ability to prepare clear, concise, and accurate written communication.
  • Flexibility: Ability to adapt to changing priorities and deadlines.
  • Initiative: Proactive approach to problem-solving and task completion.
  • Judgement: Ability to make sound judgements and decisions in a fast-paced environment.
  • Organized: High level of organization and time management skills.
  • Reliability: Ability to maintain confidentiality and security of sensitive information.
  • Team Player: Ability to work collaboratively with healthcare professionals and other stakeholders.
Financial Benefits:
  • Bonus: Eligible for a bonus based on performance.

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