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Executive Administrative Assistant
2 months ago
Job Title: Senior Administrative Assistant
Job Summary:
We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Medicine Hat Public School Division. As a key member of our administrative staff, you will provide exceptional support to our school community, ensuring the smooth operation of our office and providing a high level of customer service to students, staff, and parents.
Key Responsibilities:
- Provide administrative support to the school administration, including preparing and editing documents, reports, and presentations.
- Manage and maintain accurate and up-to-date records, including student records, staff information, and financial data.
- Coordinate and schedule appointments, meetings, and events, ensuring timely and efficient communication with stakeholders.
- Develop and implement effective administrative systems and procedures to improve office efficiency and productivity.
- Provide receptionist duties, including greeting visitors, answering phone calls, and responding to emails.
- Assist with budgeting and financial management, including preparing and processing invoices, payments, and reconciliations.
- Collaborate with teachers, staff, and parents to provide support and resources to students, including registering EAL families and processing necessary documentation.
- Perform other related clerical duties as required, including photocopying, creating and modifying documents, and preparing letters and memos.
Requirements:
- Post-secondary education in a related field, such as business administration or office administration.
- Minimum 2-3 years of experience in an administrative role, preferably in an educational setting.
- Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, as well as Google Docs.
- Ability to maintain confidentiality and handle sensitive information with discretion.
What We Offer:
We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual with a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity.
